BOARD MEETING MINUTES

BOARD MEETING MINUTES

Click on the fiscal year, then the meeting date from the list below to view approved board minutes.

 

 

 

Jen@iowaschool… Thu, 09/19/2019 - 10:48

2022-23 BOARD MINUTES

2022-23 BOARD MINUTES

Click on the meeting date from the list below.

 

Jen@iowaschool… Mon, 06/20/2022 - 17:01

Board Minutes - 2022.07.18

Board Minutes - 2022.07.18

REGULAR MEETING OF THE GILBERT COMMUNITY SCHOOL BOARD

Intermediate LMC, 103 Mathews Drive Gilbert, IA 50105

July 18, 2022

The regular meeting of the Gilbert Community School Board of Directors was called to order by President Andrew Ricklefs at 6:00 p.m. and the following members answering roll call:  Tyler Holck and Jeff Mosiman Absent:  Josh Bennett and Alex Janorschke

Administration Present:  Dr. Christine Trujillo, Supt.

Staff Present:  Lynne Reid

Visitors Present:  Courtney Koch, Joe Copley, and Andrew Miller, CMBA Architects Representatives (Via Zoom)

Motion by Mosiman, second by Holck to approve the agenda.  Motion carried unanimously.

Public Forum – No Items

Announcements/Celebrations –

Supt. Christine Trujillo updated the board of the current hiring of staff.  Sixteen teachers have been hired, with one more to complete the teaching staff for 2022-23 school year.  Associates will be hired in August.  Vic Vanderpool, Director of HR & Special Projects, and Carrie Clark, Director of Teaching, Learning and Leadership are working on the Back to School schedule.

Jim Quarnstrom has nominated Nancy Peterson, a longtime High School Social Studies Teacher, for the Tiger Stadium Memorial Wall. 

Administrator Reports –

The Board received the Custodial, Grounds, and Food Service Reports.

Dr. Trujillo provided the following updates:

Transportation – the district has three vehicles that have substantial age, so they will be replaced with two new pickup trucks and the yellow delivery truck will be wrapped with Gilbert Tiger advertising to enhance the vehicle, which is mechanically solid.  This will take the place of purchasing a bus for the 2022-23 school year, since two where purchased last year.

Open Enrollment – effective July 1, 2022, Governor Reynolds signed into law eliminating the March 1 deadline for open enrollment.  Sending and receiving districts may no longer use a failure to meet a deadline, or a failure to demonstrate good cause for meeting a deadline, to deny an open enrollment application.  We will need to review board policies and procedures to align with the new law.  Currently, enrollment reflects a 69-student increase, but this is a fluid number until the start of the school year.  The kindergarten still has space for five students to open enroll for the 2022-23 school year.  The extra section of kindergarten is not needed at this time. 

Communication – Troy Banning, Director of Community Engagement, has been working the last two weeks on cleaning up the website and has also wrote a wonderful story about Irene Jiao Fei, “The Queen of Chess”, which received attention from WHO News, Roger Riley.

School Safety – Governor Reynolds signed a school safety bill, which provides $50,000 per building for safety.  The district will need to perform a safety review and will bring recommendations back to the board.

Board Reports – no items

Facilities Reports –

Courtney Koch, Joe Copley, and Andrew Miller, CMBA Architects Representatives (Via Zoom) updated the board on the Facilities Master Planning process.  Meetings with staff occurred on April 18 and May 31.  The District Leadership Team met on June 20.  The upcoming meetings are August 1 (City of Gilbert and Ames Engagement), August 8 (District Leadership Team) and September 12 board meeting a school board report will be provided.

Bike/Pedestrian Path Extension Project – even though the quotes are higher than budgeted, the board has requested to move on finishing the project with the lowest quote available.

Old Business –

Motion by Mosiman, second by Holck to approve the revised 2022-23 School Fees.  Motion carried unanimously.

New Business –

Motion by Mosiman, second by Holck to accept the following substantial completion forms and final payment applications, as being fully complete and establishes the date of acceptance of its completion as July 18, 2022 (payments will be held for 31 days – August 17, 2022) – BP No. 11-1 – Athletic Field Construction – Iowa Athletic Field Construction Co. - $73,417.72.  Motion carried unanimously.

Motion by Holck, to approve the request from High School Dance Team to attend/perform at the Realiquest Bowl in Tampa, Florida December 28 – January 3, 2023, second by Mosiman.  Motion carried unanimously.

Motion by Holck, second by Mosiman to support the following five priority issues for 2023 IASB Legislative Platform and Designate Andrew Ricklefs as Board Representative:  Mental Health; Teacher Leadership and Development; Teacher Recruitment and Licensure; Local Accountability and Decision Making -School Safety; and Broadband Access and Connectivity.  Motion carried unanimously.

Motion by Mosiman, second by Holck to approve offering the Voluntary Early Retirement Program per Board Policy 407.6 for the 2022-23 School Year.  Motion carried unanimously.

The board reviewed dairy and bakery bids.  Dairy had two bids submitted, bakery only had one bid submitted.  Motion by Holck, second by Mosiman to approve the following vendors:

Anderson Erickson – Des Moines - Dairy Products

Bimbo Bakeries – Dubuque - Baked Goods

Motion carried unanimously. 

Secretary Hopkins reviewed the June 2022 Financial Reports. 

Motion by Holck, second by Mosiman to approve the consent agenda:

Memorandum of Understanding with Mid-Iowa Community Action, Inc. (MICA), Headstart 2022-

2023 and 2023-2024 School Years;

Fund Transfer - $96,345.20 from PPEL to Capital Projects to close out $14M GO Bond Project;

Minutes of June 13, 2022 Board Meeting;

Bills and claims for June 14, 2022 – July 18, 2022;

            Financial Reports for June;

            Personnel

                        Resignations

Mike Kruse, MS Softball Coach effective 2022-2023 School Year

Kristi Leyva, IS Principal Secretary effective 2022-2023 School Year

Steve Loney, Volunteer Football Coach effective 2022-2023 School Year

Ragan Lovig, MS Sped Associate effective 2022-2023 School Year

Bonnie May, IS ELP Teacher effective 2022-2023 School Year

Sam Mosiman, IS Sped Teacher effective 2022-2023 School Year

Kyle Staudacher, Volunteer Asst. HS Boys Track Coach effective 2022-2023 School

Year

Support Staff Contract Assignments/Changes 2022-2023 School Year

                                    Christina Calabro, ES Sped Associate 7 hrs/day @ $14.00/hr

Andrea Kolbet, ES Sped Associate 7 hrs/day @ $14.00/hr

Certified Staff Contract/Changes 2022-2023 School Year

Jeff Gillette, 2nd Grade Level Leader @ $2,500

Jerry Hales, Transfer from 4th Grade to IS ELP/Technology Teacher

Gregory Riese, 1.0 FTE 4th Grade Teacher @ BS Step 3    

Co-Curricular Staff Assignments for the 2022-2023 School Year

                                    Jason Chung, E-Sports Fall Coach @ $1,881

Rob Lowe, Volunteer Football Coach

Carolyn Miller, Associate HS Bowling Coach @ $2,200

Troy Staudt, E-Sports Coordinator @ $376

Open Enrollment-Out 2022-23:

            Approved Ames CSD

Juliet Capesius

Carter Johnston

Luke Capesius

Habom Park

Cohen Johnston

Open Enrollment-In 2022-23:

            Approved from Ames CSD

                                    Langran Lu (Chloe)

                                    Estella Castro

                                    Connor Castro

Fundraisers:

The District Fundraiser Calendar was received.

Motion carried unanimously.

Upcoming Board Meeting & Events:

            August 8 – 6:30 p.m. – Regular Board Meeting

            September 12 – 6:00 p.m. – Regular Board Meeting

Motion by Holck, second by Mosiman to adjourn the meeting.  Motion carried unanimously.  Meeting adjourned at 6:59 p.m. 

 

                                                                                                                                                                                                     

Andrew Ricklefs, Board President                                                    Gail Hopkins, Board Secretary

hopkinsg@gilbe… Thu, 07/21/2022 - 11:23

Board Minutes - 2022.08.08-Draft

Board Minutes - 2022.08.08-Draft

REGULAR MEETING OF THE GILBERT COMMUNITY SCHOOL BOARD

Intermediate LMC, 103 Mathews Drive Gilbert, IA 50105

August 8, 2022

The regular meeting of the Gilbert Community School Board of Directors was called to order by President Andrew Ricklefs at 6:33 p.m. and the following members answering roll call:  Josh Bennett, Tyler Holck, Alex Janorschke (Via Zoom, due to out of town for work) and Jeff Mosiman. 

Administration Present:  Dr. Christine Trujillo, Supt, Cindy Bassett, HS Principal, Carrie Clark, Director of Teaching, Learning and Leadership, Mike Danilson, MS Principal, and Ian Smith, Activities Director.

Staff Present:  Jason Holtan, Brent Randolph, Mel Woodin, DeeDee Haselhoff, Joy Sparrey, Hannah Gorman, Jenni Thomas, Jordan Sytsma and Paul Jacobson.

Visitors Present:  Courtney Koch, Joe Copley, and Andrew Miller, CMBA Architects Representatives, and Travis Squires, Piper Sandler (Via Zoom).

Motion by Mosiman, second by Holck to approve the agenda.  Motion carried unanimously.

Public Forum – No Items

Announcements/Celebrations –

Supt. Christine Trujillo updated the board on the summer projects. The custodial/grounds staff are working very hard in preparation for the start of school.  The entire district office staff is working hard as a team to complete the hiring process for several new employees and registering students/families for the new school year.  Thanks to everyone for the hard work and dedication to Gilbert CSD!

Administrator Reports –

The Board received the Custodial, Grounds, and Food Service Reports.

Counselors Update –

Gilbert’s Counseling Team presented the board with an update on the K-12 counseling program.  Mel Woodin, K-5 Student & Family Advocate, DeeDee Haselhoff, K-2 Counselor, Joy Sparrey, 3-5 Counselor, Hannah Gorman and Jenni Thomas, 6-8 Counselors, and Jordan Sytsma and Paul Jacobson, 9-12 Counselors, reviewed the roles and responsibilities of each building currently and future possibilities.  The presentation was approximately 45 minutes in length.

The board received the Back-to-School Calendar for Staff.  The District Welcome & Rally will be held on Wednesday, August 17 from 8:00 – 10:00 a.m. in the high school auditorium.  The first day of school is Tuesday, August 23.

Dr. Trujillo provided the following updates:

District Goals/Priorities – The administration worked on the 2022-23 District Goals/Priorities at the Administration Retreat today.  A draft will be available at the September board meeting.

Enrollment –Currently, enrollment reflects a 60-student increase, but this is a fluid number until the start of the school year.  Jon Muller, ISFIS, will be at the September board meeting to review the 2022-23 student enrollment. 

Board Reports – no items

Facilities Reports –

Courtney Koch, Joe Copley, and Andrew Miller, CMBA Architects Representatives updated the board on the Facilities Master Planning process.  Meetings with the City of Gilbert and Ames Engagement was held on August 1 and today, August 8, the District Leadership Team met before the board meeting.  At the September 12 board meeting, a report will be provided with the discovery data from all the meetings.

Travis Squires, Piper Sandler (Via Zoom), presented information regarding the current bond market, including:  historical federal funds rate movements; recent MMD and US Treasury Movement; short term view of market benchmark changes; long term view of market benchmark changes; weekly municipal bond funds cash flows (supply-demand considerations); range of MMD (2012-present); and information on increased interest rates and the impact on interest paid and total project funds available.  Gilbert’s Financing Capacity and Debt Limit information was reviewed.  The remaining debt limit will need to be monitored during the process, with a possible $32.0 to $33.2 million debt available as early as July 1, 2024.  This presentation was approximately 45 minutes in length.

Due to internet issues, Alex Janorschke left the meeting at 8:00 p.m.

Bike/Pedestrian Path Extension Project – Brent Randolph, Director of Grounds, updated the board on the pre-construction meeting with Doug Waite, Con-Struct, Scott Williams, Fox Engineering, and Sam Stagg, 10Fold.  The work will not be completed by the start of the school year, but will be started shortly after the start of school and should only be a little over a week to complete.

Motion by Holck, second by Bennett to approve the contract with Con-Struct, Inc. for the Bike/Pedestrian Path Extension - $93,661.85.  Motion carried unanimously.

New Business –

The board reviewed handbook changes for 2022-23:  elementary, intermediate, middle school, high school, athletics and employee.  Dr. Trujillo informed the board that she will be working with the principals to develop consistent policies regarding photography and video on school property and will come back to the board in September with those updates.  Motion by Mosiman to approve the 2022-23 handbooks, seconded by Holck.  Motion carried unanimously.

Secretary Hopkins reviewed the July 2022 Financial Reports. 

Motion by Holck, second by Mosiman to approve the consent agenda:

Entering contiguous districts with route buses and allowing same by neighboring districts;

Agreement regarding transportation of IEP open enrollment;

Juvenile Justice Agency Information Sharing Agreement with Story County Sheriff’s Department

August 1, 2022 – July 31, 2023, Board Policy 506.1E7;

            Minutes of the meeting held July 18, 2022;

            Bills and claims for July 19, 2022 – August 8, 2022;

            Financial Reports for July;

Personnel

                        Resignations

Teresa Bowers , MS/HS Nurse Associate Effective Immediately

Madison Dunn, IS Technology Intern Effective Immediately

Stacy Johnson, Asst. Softball Coach Effective 2022-2023 School Year

Kassie Metzger, Food Service Effective Immediately

Sarah Powers, MS Sped Associate Effective Immediately

Support Staff Contract Assignments/Changes 2022-23

Trent Becker, IS Sped Associate 5 hrs/day @ $16.22/hr (Rehire)

Victoria Bilsak, ES Sped Associate 7 hrs/day @ $14.00/hr

Jeremiah Bronson, ES Sped Associate 7 hrs/day @ $14.00/hr

Alexis Brooks, IS Sped Associate 7 hrs/day @ $14.00/hr

Deanne Curran, MS At-Risk Teacher Associate 7 hrs/day @ $14.00/hr

Jessica Grabau, Cook Assistant 6 hrs/day @ $13.00/hr & IS Sped Associate 2 hrs/day

@ $14.00/hr

Madison Hall, ES Sped Associate 7 hrs/day Tues/Thurs @ $14.00/hr

Danielle Pepper, ES Sped Associate 7 hrs/day @ $14.00/hr

Du Qian, Cook Assistant 6 hrs/day @ $13.00/hr

Tammy Rasmussen, IS Principal Secretary 8 hrs/day @ $13.75/hr

Morgan Sheeder, ES Sped Associate 7 hrs/day M,W,F @ $14.00/hr

Certified Staff Contract/Changes 2022-23

                                    Robyn Jackson, 1.0 FTE 3-5 Sped Teacher MS+30 Step 11

Co-Curricular/Activities Staff Assignments 2022-23

Noah Boekman, MS Head Baseball Coach @ $2,257

Brent Delger, HS Asst. Baseball Coach @ $3,385

Carly Dolgos, MS Asst. Volleyball Coach @ $1,505

Jeremy Eldred, HS Head Baseball Coach @ $5,642

Joel Franzen, MS Football Coach @ $2,257

Cale Jensen, HS Asst. Baseball Coach @ $3,385

Katy Mason, MS Fall Cheerleader Sponsor @ $752

Adam Rash, Volunteer Football Coach

Nicholas Stein, MS Head Baseball Coach @ $2,257

Grant Walker, HS Head Girls Golf Coach @ $4,138

Open Enrollment-Out 2022-23:

            Approved Ames CSD

Isaac Wang

Dallas Knowles

Bode Hatfield

Open Enrollment-In 2022-23:

            Denied from Ames CSD

                                    Gwen Sandler

                                    Jude Sandler

                                    Ivy Irlbeck

                                    Ellie Irlbeck

Approved from United CSD

Alan Logan

Jaydan Jeppesen

Approved from Ames CSD

Vanasia Ellis

Fundraisers:

The District Fundraiser Calendar was received.

Motion carried unanimously.

Upcoming Board Meeting & Events:

            August 23 – First Day of School

            September 12 – 6:00 p.m. – Regular Board Meeting

            October 10 – 6:00 p.m. – Regular Board Meeting

Motion by Holck, second by Mosiman to adjourn the meeting.  Motion carried unanimously.  Meeting adjourned at 8:23 p.m. 

 

                                                                                                                                                                                                     

Andrew Ricklefs, Board President                                                    Gail Hopkins, Board Secretary

hopkinsg@gilbe… Thu, 08/11/2022 - 13:19

ARCHIVED BOARD MINUTES

ARCHIVED BOARD MINUTES

Click the link below to find archived Gilbert CSD board minutes (prior to July 1, 2022).

Archived Board Minutes

 

Jen@iowaschool… Mon, 09/06/2021 - 17:37

2021-22 BOARD MINUTES

2021-22 BOARD MINUTES

Click on the meeting date from the list below.

 

Jen@iowaschool… Mon, 09/06/2021 - 17:22

Board Minutes - 2021.07.19

Board Minutes - 2021.07.19

REGULAR MEETING OF THE GILBERT COMMUNITY SCHOOL BOARD
District Office Conference Room
103 Mathews Drive
Gilbert, IA 50105
July 19, 2021

The regular meeting of the Gilbert Community School Board of Directors was called to order by President Andrew Ricklefs at 6:04 p.m. and the following members answering roll call:  Tyler Holck (via Zoom), Jeff Mosiman, and John Nelson.  Absent:  Deb Ordal

Administration Present:  Dr. Christine Trujillo, Supt. and Carrie Clark, Director of Teaching, Learning and Leadership (via Zoom) and Vic Vanderpool, HS Principal

Visitors Present:  Meghan Reid, Technology and Tery Hatfield, Parent

Motion by Mosiman, second by Nelson to approve the agenda.  Motion carried unanimously.

Public Forum – Tery Hatfield, Parent, was present to address the board regarding concerns regarding communication at the high school between the administration, athletics, and coaches with players and parents.

Administrator Reports –

The Board received the Custodial, Grounds, Food Service and Transportation Reports.

Dr. Christine Trujillo, Supt, updated the board on the 2021-22 Return to Learn plans, as of today.  School will begin on Tuesday, August 24th in-person only, five days per week.  There will not be an online option.  Masks will be optional, as of today, but will be working closely with the school nurse regarding CDC guidelines.  We will still have supplies, barriers and plans if needed moving forward.  Seniors will have open campus.  An informational letter will be sent out to staff and parents soon to share information on the opening of school and our mitigation plans, which will also inform families they will need to reregister for the upcoming school year.

Dr. Christine Trujillo also addressed board regarding the following items:  a new location for future board meetings starting in August and board retreat dates to review entry plan, setting goals, and a communication plan.

Vic Vanderpool, HS Principal, reviewed the open campus for seniors only for the 2021-22 school year and maybe juniors will be considered for second semester only.  Block schedule will remain for the upcoming school year.

Announcements/Celebrations –

The board congratulated Dr. Trujillo on her first board meeting.

Dr. Trujillo congratulated Aldo Escalera, 10th grader, who won an essay contest and his essay was published in the ISEA newsletter.  Congratulations to the girls’ softball team and coaches for a successful season, along with the boys’ baseball team for their success.  Story County Sheriff’s Office notified the school of a radio grant that was received.  More information regarding the grant will be provided in the near future.  The high school digital sign is near completion.  Dr. Trujillo will be participating in several Gilbert Days events to meet and greet families.

Board Reports –

Secretary Hopkins updated the board on the 2021 School Board Elections (John P. Nelson and Debra Ordal) and key dates:

August 23, 2021 – Candidate Filing Begins

September 16, 2021 – Candidate Filing Deadline by 5PM

November 2, 2021 – School Board Elections

New Business –

Construction Update –

The board reviewed the following Accepted Change Directives < $10,000 - CCD- 040 - $0

Motion by Mosiman, second by Holck to accept the following substantial completion forms and final payment applications, as being fully complete and establishes the date of acceptance of its completion as July 19, 2021, with payments to be held for 31 days (August 19, 2021):  BP No. 03-2 – JAS Construction, LLC - $34,640.31.  Motion carried unanimously. 

Motion by Nelson, second by Mosiman to support the following four priority issues for 2022 IASB Legislative Platform:  Mental Health; School Funding; School Safety; and Teacher Leadership and Development.  Motion carried unanimously.

Motion by Mosiman, second by Holck to approve offering the Voluntary Early Retirement Program per Board Policy 407.6 for the 2021-22 School Year.  Motion carried unanimously.

Motion by Mosiman, second by Nelson to approve reimbursement of additional moving expenses for Dr. Christine Trujillo.  Motion carried unanimously.

Secretary Hopkins reviewed the June 2021 Cash Basis Financial Reports.

Personnel

            Resignations

Andy Eckert, HS Business Teacher/Jr. Class Sponsor/Teacher Leadership Duties effective

2021-22 School Year

Kim Rolland, IS Sped Associate effective 2021-22 School Year

Support Staff Contract Assignments/Changes           

Misty Breneman, MS Sped Associate 7 hrs/day @ $13.00/hr for the 2021-22 School Year

Joy Busch, ELL Associate 7 hrs/day @ $13.00/hr for the 2021-22 School Year

Hannah Dantzscher, IS Sped Associate 7 hrs/day @ $13.00/hr for the 2021-22 School Year

Matthew DeFelice, HS Sped Associate 7 hrs/day @ $13.00/hr for the 2021-22 School Year

Emily Hertzke, ES Sped Associate 4.25 hrs/day T-F @ $13.00/hr for the 2021-22 School Year

Lisa Hilton, IS Sped Associate 7 hrs/day @ $13.00/hr for the 2021-22 School Year

Janet Hulse, HS Sped Associate 7 hrs/day @ $13.00/hr for the 2021-22 School Year

Tiffany Huntington, MS LMC Associate 5.5 hrs/day @ $13.00/hr for the 2021-22 School Year

Aimee Jacobson, IS Sped Associate 7 hrs/day @ $13.00/hr for the 2021-22 School Year

Teagan Johnson, IS Sped Associate 7 hrs/day @ $13.00/hr for the 2021-22 School Year

Yvette Johnson, IS Sped Associate 7 hrs/day @ $13.00/hr for the 2021-22 School Year

Laura Lowe, MS Sped Associate 7 hrs/day @ $13.00/hr for the 2021-22 School Year

            Certified Staff Contract/Changes for the 2021-22 School Year

Vicki Hales, 1.0 FTE HS Business Teacher @ MS+15 Step 11 for the 2021-22 School

Year

                        Samuel Mosiman, 1.0 FTE IS Special Ed Teacher @ BS Step 3 for the 2021-22 School Year

            Co-Curricular Staff Contract/Changes for the 2021-22 School Year

                        Scott Auderer, Spring Weight room Supervisor @ $1,461

                        Jared Gescheidler, Assistant HS Football @ $3,287

                        Ron Green, Volunteer HS Football

                        Stacy Johnson, Summer Weight room Supervisor @ $2,191

Lexy Risdal, Volunteer HS Fall Cheer Sponsor

                        Madalyn Sturtz, Assistant HS Volleyball @ $3,287

Motion by Holck, second by Nelson to approve the personnel items.  Ayes:  Holck, Nelson, Ricklefs.  Abstain:  Mosiman.  Motion Carried.

Motion by Nelson, second by Mosiman to approve the consent agenda:

            Minutes of the meeting held June 14th;

            Bills and claims for June 15, 2021 – July 19, 2021;

            Financial Reports for June;

Open Enrollment-Out 2021-22:

Approve

                                    Phoenix Wrage to Ames

                                    Rhylan Wrage to Ames

                                    Catherine Watt to Ames

                                    Aaron Boaz Jensen to Ames

                                    Alivia Schilling to Roland Story

                                    Benjamin Mazyck to Roland Story

                                    Isabella Mazyck to Roland Story

Open Enrollment-In 2021-22:

Approve

Connor Jones from Nevada

Adelyn Kolbet from Nevada

Deny

David Bronson from Ames (lack of space)

Madelyn Mongar from Ames (application error/past deadline)

Fundraisers:

The District Fundraiser Calendar was received.

Motion carried unanimously. 

 

Upcoming Board Meeting & Events:

            July 29 – Supt./Board President Event

            August 9 – Regular Board Meeting 6:00 p.m.

            September 13 – Regular Board Meeting 6:00 p.m.

Motion by Holck, second by Nelson to adjourn the meeting.  Motion carried unanimously.  Meeting adjourned at 6:40 p.m. 

 

 

                                                                                                                                                                                      
Andrew Ricklefs, Board President                                                    Gail Hopkins, Board Secretary

 

Jen@iowaschool… Mon, 09/06/2021 - 17:49

Board Minutes - 2021.08.09

Board Minutes - 2021.08.09

REGULAR MEETING OF THE GILBERT COMMUNITY SCHOOL BOARD
Intermediate LMC
103 Mathews Drive
Gilbert, IA 50105
August 9, 2021

The regular meeting of the Gilbert Community School Board of Directors was called to order by Vice President Jeff Mosiman at 6:00 p.m. and the following members answering roll call:  Tyler Holck, John Nelson, and Deb Ordal.  Absent:  President Andrew Ricklefs. 

Administration Present:  Dr. Christine Trujillo, Supt. and Carrie Clark, Director of Teaching, Learning and Leadership. 

Administration present electronically via Zoom:  Mike Danilson, Middle School Principal, Staci Edwards, Elementary School Principal, Amy Griffin, Intermediate School Principal and Tim Pezzetti, Athletic Director.

Staff Present:  Jason Holtan and Ashley Soma.

Visitors Present:  Emily Olson, Sunde Nesbit, Mary Clark, Kris Ante, J. Savage, Brenda and Neal Schwager, Steve and Julie Siegel, Katie Bents and Linda Murken.  Electronically via Zoom:  Adam Papesh, Story Construction and Sam Stagg, 10 Fold (HAILA).

Motion by Nelson, second by Holck to approve the agenda.  Motion carried unanimously.

Public Forum – Brenda Schwager, Parent, was present to address the board regarding concerns with possible mandated mask wearing requirements for the 2021-22 school year.

Administrator Reports –

The Board received the Custodial, Grounds, and Food Service Reports.

Dr. Christine Trujillo, Supt, updated the board on the 2021-22 Return to Learn Updates.  As of today a summary of the Return to Learn: 

1.  Masks for students and staff are optional;

2.  Teaching and learning will be taking place 5 days a week;

3.  Online (Virtual) learning is not being offered at this time;

4.  Physical distancing will take place when possible; and

5.  We will be cleaning regularly and providing hand sanitizer in high traffic areas.

More Covid-19 Information and a FAQ is available on the District website.

The board received the Staff Pre-School Planning/Schedule.  The District Welcome & Rally will be held on Wednesday, August 18th from 8:00 – 10:00 a.m. in the high school auditorium.  The first day of school is Tuesday, August 24th.

Dr. Christine Trujillo, Supt, reviewed the Superintendent’s Entry Plan with the board.  The entry plan outlines specific strategies to provide Dr. Trujillo the opportunity to learn through the lens of the superintendent about the district’s students, staff and the community that supports them.  The focus will be to listen, learn, plan and lead.  A written report and public presentation of entry plan findings, including recommended strategies to increase organizational efficiency and support continuous student achievement will be provided to the board and community in November. 

 

Announcements/Celebrations –

Congratulations to the principals attending the SAI Conference, it was a great week!  Thanks to Leon Pantenburg, 1970 Gilbert Graduate, donated two copies of “Bushcraft Basics” a handbook of common sense wilderness survival which he authored.

 

Board Reports –

Secretary Hopkins updated the board on the 2021 School Board Elections (John P. Nelson and Debra Ordal) and key dates:

August 23, 2021 – Candidate Filing Begins

September 16, 2021 – Candidate Filing Deadline by 5PM

November 2, 2021 – School Board Elections

More information is available on the District’s website under Announcements on the main page.  Interested candidates can contact Gail Hopkins, Board Secretary at the District Office.

IASB Annual Convention will be held November 17-18, 2021, the deadline to register is November 10th.

 

New Business –

 

Construction Update –

Adam Papesh, Story Construction, via Zoom, provided information regarding the Monday, August 2nd Athletic Field Meeting and the upcoming Tuesday, August 10th meeting with Adam Toms, ISU, to review the fields and options/recommendations.  After all the meetings, Story Construction will provide a letter of recommendation to the board for a plan of attack for the athletic field situation.

The board reviewed handbook changes for 2021-22:  preschool, elementary, intermediate, middle school, high school, and employee.  Motion by Holck to approve the 2021-22 handbooks, seconded by Ordal.  Motion carried unanimously.

Motion by Nelson, second by Holck to approve the fuel bid from Martin Oil Wholesale for the July 1, 2021 – June 30, 2022 purchases.  Motion carried unanimously.

 

Secretary Hopkins reviewed the July 2021 Financial Reports. 

 

Motion by Holck, second by Ordal to approve the consent agenda:

Entering contiguous districts with route buses and allowing same by neighboring districts;

Agreement regarding transportation of IEP open enrollment;

ISU Facility and Grounds Use Agreement for cross country meet August 26, 2021;

            Minutes of the meeting held July 19th, 2021;

            Bills and claims for July 20, 2021 – August 9, 2021;

            Financial Reports for July;

Personnel

                        Resignations

Tami Bulman, HS LMC Associate Effective 2021-22 School Year

Michelle Stuber, HS Counseling Secretary Effective 2021-22 School Year           

TLS Positions (1 year appointment) 2021-22 School Year   

Carolyn Miller, Department Leader $2,500

Open Enrollment-Out 2021-22:

            Approved

Harlan Sievers to Ames CSD

James Remes to CAM (IA Connections Academy)

Thomas Weber to CAM (IA Connections Academy)

Freddie Wooldridge to Ames CSD

Jadaan Conrad to Ames CSD

Malaika Whitley to Ames CSD

Kendall Conrad to Ames CSD

Open Enrollment-In 2021-22:

            Denied

Derick Hanslip from Ames CSD

                        Approved

Grant Dunn from United CSD

Breanna Day from Roland-Story CSD

Fundraisers:

The District Fundraiser Calendar was received.

Motion carried unanimously.

 

Upcoming Board Meeting & Events:

            August 23 – School Board Candidate Filing Begins

            August 24 – First Day of School

            September 13 – Regular Board Meeting 6:00 p.m.

            September 16 – School Board Candidate Filing Deadline 5:00 pm.

            October 11 – Regular Board Meeting 6:00 p.m.

Motion by Holck, second by Nelson to adjourn the meeting.  Motion carried unanimously.  Meeting adjourned at 7:23 p.m. 

 

 

                                                                                                                                                                                                  
Andrew Ricklefs, Board President                                                    Gail Hopkins, Board Secretary

 

Jen@iowaschool… Mon, 09/06/2021 - 17:50

Board Minutes - 2021.09.13

Board Minutes - 2021.09.13

REGULAR MEETING OF THE GILBERT COMMUNITY SCHOOL BOARD
Intermediate LMC
103 Mathews Drive
Gilbert, IA 50105
September 13, 2021

The regular meeting of the Gilbert Community School Board of Directors was called to order by President Andrew Ricklefs at 6:02 p.m. and the following members answering roll call:  Tyler Holck, Jeff Mosiman (via Zoom), John Nelson, and Deb Ordal. 

Administration Present:  Dr. Christine Trujillo, Supt. and Tim Pezzetti, Athletic Director.

Administration present electronically via Zoom:  Cindy Bassett, Asst. HS Principal, Carrie Clark, Director of Teaching, Learning and Leadership, Staci Edwards, Elementary School Principal, Amy Griffin, Intermediate School Principal and Vic Vanderpool, HS Principal.

Staff Present:  Jason Holtan and Ashley Soma.

Visitors Present:  Troy and Cole Pflughaupt, John Wahlman and approximately 10 other visitors.  Electronically via Zoom:  Adam Papesh, Story Construction and Sam Stagg, 10 Fold (HAILA).

President Ricklefs called for a moment of silence in honor of staff member Sonya Lorntson, who passed away last month.

Motion by Holck, second by Nelson to approve the agenda.  Motion carried unanimously.

Public Forum – John Wahlman, Parent, was present to address the board regarding the current Covid-19 mitigations in place for the 2021-22 school year.

Administrator Reports –

The Board received the Custodial, Grounds, and Food Service Reports.

2021-22 Return to Learn Update –

Dr. Christine Trujillo, Supt, reviewed some of the mitigations/practices in place with the board: 

1.  Added COVID button on the website;

2.  Increased signage stating masks for students and staff are optional, but encouraged;

3.  Continuing wiping down high touch areas such as handles and bars; 

4.  Parents/Volunteers are restricted;

5.  No field trips for K-5, with very few exceptions;

6.  Online (Virtual) learning is being offered, 17 families are currently participating;

7.  Physical distancing is taking place when possible;

8.  Barriers are still being used in some areas when possible;

9.  A bottle filler is being added at the Elementary; and

10. Families are being notified by grade levels and classrooms when there is a positive case reported to the school.

Dr. Trujillo also briefly discussed President Biden’s executive order signed on Thursday, September 9, 2021 directing OSHA to draft a new emergency rule requiring all businesses with 100 or more employees to ensure all of  their workers are either tested for COVID-19 once a week or fully vaccinated.  Additional guidance will be coming regarding this order.

She also informed the board that as of 3:45 P.M. today, a federal judge in Des Moines granted a temporary restraining order (TRO) prohibiting the State from enforcing section 280.31 during the pendency of the lawsuit.  This TRO will allow each local school board to make the decision whether to require masks in school buildings as part of their COVID mitigation plan. 

President Ricklefs informed everyone the board will not be taking any action at tonight’s meeting regarding the mask mandate, but will have another meeting in the near future to discuss it.  

Announcements/Celebrations –

Supt. Trujillo shared the 1st Week of School Video, congratulations to Jen Schnormeier, recipient of the 2021 CFP Extra Yard Award Winner, and a big THANK YOU to all the bus drivers for their amazing service to students and families.  The board was informed of the upcoming Mental Health & Awareness Day for students on Wednesday, September 15th and Susan Owen’s Move Mindfully Webinar on Thursday, September 16th.

Board Reports –

Secretary Hopkins updated the board on the 2021 School Board Elections (John P. Nelson and Debra Ordal) and key dates:

August 23, 2021 – Candidate Filing Begins

September 16, 2021 – Candidate Filing Deadline by 5PM

November 2, 2021 – School Board Elections

More information is available on the District’s website under Announcements on the main page.  Interested candidates can contact Gail Hopkins, Board Secretary at the District Office.  Currently five people have requested papers and two have been returned.

IASB Annual Convention will be held November 17-18, 2021, the last day to cancel is November 14th.

New Business –

Construction Update –

Adam Papesh, Story Construction, via Zoom, provided a Gilbert Athletic Field Action Plan document, including a timeline of procedures and applications.  Adam Toms will assist Adam Papesh with a continued maintenance plan for the district.

Adam Papesh also provided a Bike Trail Expansion Budget for the board with four options to choose.  After a brief discussion, motion by Nelson to select option #4, demolish existing path and install a new 10’ wide path in alignment with existing path (approx. $75,000), seconded by Holck.  Motion carried unanimously.

Cole Pflughaupt, sophomore student, presented a new bowling program presentation to the board, along with Athletic Director, Tim Pezzetti.  After Cole’s amazing presentation, motion by Ordal to approve the new bowling program for the 2021-22 school year, seconded by Holck.  Motion carried unanimously.

Since Vic Vanderpool, HS Principal, was not present, the Core Diploma Option will be discussed, with possible approval at the October regular board meeting.

The board held a 1st reading of the following Board Policies with No Notable Differences:  405.1, 413.1, 501.10R1, 501.11, 501.12, 501.13, 501.16, 502.2, 603.2, 603.5, 603.8, 603.8R1, 603.9, 603.10, 603.11, 604.2, 604.3, 604.4, and 604.5.

Secretary Hopkins reviewed the August 2021 Financial Reports. 

Motion by Ordal, second by Nelson to approve the consent agenda:

DMACC PreEducation Program Observation Contract August 1, 2021 – August 1, 2022;

Interagency MOA for School-Based Mentoring Services with YSS for 2021-22 School Year;

Iowa Vocational Rehabilitation Services Contract 2021-22;

Appoint Vic Vanderpool as Level 1 Designated Investigator and Carrie Clark, Staci Edwards, Amy

Griffin and Mike Danilson as alternate investigators of abuse of students by District Employees;

            Appoint Carrie Clark as Affirmative Action Coordinator;

            Appoint Carrie Clark as Section 504 Coordinator;

            Appoint Tim Pezzetti as Title IX Coordinator and Carrie Clark as alternate Title IX Coordinator;

            Appoint Mel Woodin as District Homeless Liaison Coordinator;

            Minutes of the meeting held August 9th, 2021;

            Bills and claims for August 10, 2021 – September 13, 2021;

            Financial Reports for August;

Personnel

                        Resignations

Mary Clark, IS Associate effective September 3, 2021

Heather Currans, Asst. Girls Soccer Coach effective 2021-22 School Year

Teagan Johnson, IS Sped Associate effective 2021-22 School Year

Danny Jones, Head Girls Soccer Coach effective 2021-22 School Year

Troy Staudt, MS Baseball Coach effective 2021-22 School Year

                        Support Staff Contract Assignments/Changes

                                    April Barden, HS Cook Assistant 6 hrs/day @ $12.19/hr effective 2021-22 School Year

Kristine Blumhagen, HS LMC Associate 7 hrs/day @ $13.00/hr effective 2021-22 School Year

Jeremy Camerer, ES Sped Associate 7 hrs/day @ $13.00/hr    effective 2021-22 School Year

James Clark, Kprep Noon Bus Route @ $43.00/day and PM Route @ $43.00/day effective 2021-22 School Year

Jessica Crawford, HS Guidance Secy 5.5 hrs/day @ $12.75/hr effective September 1, 2021

Nicole DePenning, IS Sped Associate 7 hrs/day @ $13.00/hr effective 2021-22 School Year

Olga Florea, HS 1:1 Medical Associate 7 hrs/day @ $13.00/hr effective 2021-22 School Year

Anna-Kate Jacobson, HS Studyhall Supervisor 7 hrs/day @ $13.00/hr effective 2021-22 School Year

Robert Jensen, AM/PM Gilbert SPED Bus Route @ $86.00/day effective 2021-22 School Year

Support Staff Contract Assignments/Changes Con’t.

Rebecca Hovick, HS Cook Assistant 5 hrs/day @ $12.00/hr effective September 7, 2021

Sarah Manatt, IS Sped Associate 7 hrs/day @ $13.00/hr effective 2021-22 School Year

Lillian Smith, ES Sped Associate 7 hrs/day @ $13.00/hr effective 2021-22 School Year

Lisa Tucker, ES Cook Assistant 6 hrs/day @ $12.00/hr effective September 1, 2021

TLS Positions (1 year appointment) 2021-22 School Year    

Jodi Hurn, District Leadership Team $1,000

Lane Changes for 2021-22 School Year

            Scott Auderer from BS+20 to BS+30

MacKenzie Bloem from BS+20 to MS

Calie Breneman (Wallace) from BS+30 to MS

Steven Burianek from BS to BS+10

Zack Hackbarth from BS to BS+10

Sarah Osborn from BS+10 to BS+20

Amanda Ostrem from BS+10 to MS

Hannah Schmidt from BS+20 to MS

Melanie Spohnheimer from MS to MS+15

Chelsea Steil from BS+20 to MS

Open Enrollment-Out 2021-22:

            Approved

Lucy Phillips to Ames CSD

Kayleah Sexton to Ames CSD

Silas Kriewaldt to Ames CSD

Kenesau Kriewaldt to Ames CSD

Open Enrollment-In 2021-22:

            Denied

Jackson Hufford from Ames CSD

                        Approved

Nathan Gillespie from Ames CSD

Adrian Warner from Ames CSD

James Lacy from Ames CSD

Tayshawn Gillen from Ames CSD

Calista Warner from Ames CSD

Daniel Block from Ames CSD

Mikayla Lauritsen from Ames CSD

Ian Markunas from Nevada CSD

Will Jennings from Colo CSD           

Fundraisers:

The District Fundraiser Calendar was received.

Motion carried unanimously.

Upcoming Board Meeting & Events:

            September 16 – School Board Candidate Filing Deadline 5:00 pm.

            October 11 – Regular Board Meeting 6:00 p.m.

            November 15 – Regular Board Meeting 6:00 p.m.

            November 16 – Story County Certification of November 2nd Election Results 3:00 p.m.

            December 13 – Annual/Organizational Meeting of the Board 6:00 p.m.

Motion by Holck, second by Ordal to adjourn the meeting.  Motion carried unanimously.  Meeting adjourned at 7:19 p.m. 

 

 

 

                                                                                                                                                                                                     
Andrew Ricklefs, Board President                                                    Gail Hopkins, Board Secretary

 

dawn.gibson.cm… Thu, 12/30/2021 - 07:32

Board Minutes - 2021.09.16

Board Minutes - 2021.09.16

BOARD OF EDUCATION
SPECIAL SESSION TO REVIEW DISTRICT MITIGATION PLAN
GILBERT COMMUNITY SCHOOL DISTRICT
September 16, 2021

A special session of the Gilbert Community School Board of Directors for the purpose of discussing the District’s Mitigation Plan was called to order by President Andrew Ricklefs at 5:00 p.m. with the following members answering roll call: Tyler Holck, Jeff Mosiman (virtually), John Nelson and Deb Ordal.

Administration Present:  Supt. Christine Trujillo, Carrie Clark, Director of Teaching, Learning and Leadership, Mike Danilson, Middle School Principal, Staci Edwards, Elementary School Principal, Amy Griffin, Intermediate School Principal, and Vic Vanderpool, High School Principal

Administration present electronically via Zoom:  Cindy Bassett, Asst. HS Principal

Staff Present:  Ashley Soma, Mitigation Point Person

There were approximately 80 guests present, including parents, students and community members.

Motion by Holck, second by Ordal to approve the agenda.  Motion carried unanimously.

President Andrew Ricklefs opened with a statement addressing the public regarding tonight’s meeting.  Then he requested each board member to discuss their thoughts and feelings regarding a mask mandate.

Dr. Christine Trujillo, Supt., followed up with a reminder to parents to keep sick kids at home and to take their temperatures at home before sending them to school each day.  She also reviewed some of the mitigation currently in place such as:

  • Cleaning/wiping surfaces on buses/around the buildings;
  • Following and reviewing handwashing and sneezing protocols with students;
  • Masks will be available at all times;
  • Physical distancing when possible;
  • Plexiglass barriers are still in place when possible;
  • Ventilation has been increased with increased filter replacement;
  • Continue to not allow visitors at the schools; and
  • Utilization of the nursing staff with isolation areas for students.

A few next steps to increase the mitigation, was reviewed with the board such as:

  • Having testing kits available for families;
  • Host more vaccine clinics on-site;
  • Continue to monitor the COVID data and update the dashboard; and
  • Increase supporting/addressing student mental health. 

After the discussion, motion by Holck, second by Ordal masks will be encouraged, but not mandated and continue to increase mitigation.  Ayes:  Holck, Mosiman, Nelson, Ordal, and Ricklefs.  Motion carried unanimously.

Motion by Holck, second by Ordal to adjourn the special session.  Motion carried unanimously.  Meeting adjourned at 5:37 p.m.

 

 

                                                                                                                                               
Andrew Ricklefs, Board President                                         Gail M.Hopkins, Board Secretary

 

dawn.gibson.cm… Thu, 12/30/2021 - 07:35

Board Minutes - 2021.10.11

Board Minutes - 2021.10.11

REGULAR MEETING OF THE GILBERT COMMUNITY SCHOOL BOARD
Intermediate LMC
103 Mathews Drive
Gilbert, IA 50105
October 11, 2021

The regular meeting of the Gilbert Community School Board of Directors was called to order by President Andrew Ricklefs at 6:00 p.m. and the following members answering roll call:  Tyler Holck, Jeff Mosiman, John Nelson, and Deb Ordal. 

Administration Present:  Dr. Christine Trujillo, Supt., Carrie Clark, Director of Teaching, Learning and Leadership, and Vic Vanderpool, HS Principal.

Administration present electronically via Zoom:  Cindy Bassett, Asst. HS Principal

Staff Present:  Jason Holtan

Visitors Present:  Mark Wibholm, Jim Savage, Brenda and Neal Schwager.  Electronically via Zoom:  Sam Stagg, 10 Fold (HAILA).

President Ricklefs called for a moment of silence in honor of staff member Bob Jensen, who passed away last week.

Motion by Holck, second by Mosiman to approve the agenda.  Motion carried unanimously.

Public Forum – Adam Davis, VoAg Instructor, shared information with the board regarding the High School Career and Technical Student Organizations (CTSO), which include the following organizations:  DECA, FCCLA, FFA, and Skills USA.  During homecoming week, they organized and prepared a Homecoming BBQ for students and staff.

Administrator Reports –

The Board received the Custodial, Grounds, and Food Service Reports.

2021-22 Return to Learn Update –

Dr. Christine Trujillo, Supt, reviewed the COVID-19 Dashboard, which reports daily data on COVID Positive Tests numbers for students and staff by building, Absentee Student Percentage of ANY Illness DISTRICT-WIDE by building, Positivity Rate for Story and Boone County, and 14-day/7-day Average for the State of Iowa.  The updated district mitigation plan was also shared.  A flu shot clinic will be held for employees and their families on Wednesday, October 20th at the High School LMC.

Announcements/Celebrations –

Supt. Trujillo congratulated the community, administration and staff on a very successful, fun Homecoming Week!  Congratulations was extended to Brent Randolph, recipient of the Gilbert Citizen of the Year award, Brent also submitted a matching safety grant and was awarded $929 for salt spreaders and mats for the district.  Story County Sheriff’s Department has provided each building with a safety radio.  Congratulations to the five Opus Honor Choir recipients.

Board Reports –

Secretary Hopkins updated the board on the 2021 School Board Elections to be held on November 2, 2021 (Open Seats:  John P. Nelson and Debra Ordal).  Candidates are Josh Bennett, Alexander Janorschke, Jim Savage, and Mark Wibholm.  The Gilbert PTO will be sponsoring a Candidate Forum on Wednesday, October 20th, 2021 at 6:30 p.m. in the High School Auditorium.  IASB Annual Convention will be held November 17-18, 2021; the last day to cancel is November 14th.  IASB Board Director District #5 Seat Nomination Procedures are available at www.ia-sb.org.  The board received a memorandum from the City of Gilbert-City Clerk’s Office regarding the school’s utility billing for the baseball/softball irrigation meters.

The board reviewed a timetable from Piper/Sandler to start the GO Refunding Bonds, Series 2022 (Current Refunding Series 2011 - $8,415,000) process.  Depending on the interest rates, the savings could be between $332,000 - $657,000.  The board all agreed to move forward with the refunding process to begin November 15, 2021, with a closing date of March 3, 2022.    

Old Business –

The board held a 2nd reading of the following Board Policies with No Notable Differences:  405.1, 413.1, 501.10R1, 501.11, 501.12, 501.13, 501.16, 502.2, 603.2, 603.5, 603.8, 603.8R1, 603.9, 603.10, 603.11, 604.2, 604.3, 604.4, and 604.5.  Motion by Ordal to approve as read and waive the third reading, seconded by Mosiman.  Motion carried unanimously.

New Business –

Construction Update –

Sam Stagg, 10 Fold (HAILA), via Zoom, provided a Gilbert Athletic Field update.  The field is filling in nicely and a lot of progress has been made, but it is still not where it needs to be.  Adam Papesh will be meeting with Adam Toms this week to review the progress.

Bike Trail Expansion Project is waiting for agreements from Fox Engineering, which will be brought to the board for approval at the November 15th board meeting.  This will be a 4-week bidding process, approximately mid-December for a bid approval.

Secretary Hopkins reviewed the Iowa Local Government Risk Pool for Education Energy Group Natural Gas Program opportunity with the board.  The program was appealing because it provided budget certainty and could be expensed in the management fund instead of the general fund, but after a brief discussion the board felt the majority of the risk still remained with the district and just wasn’t worth the additional cost to participate. 

Vic Vanderpool, HS Principal, was present to discuss the Core Diploma Option with the board.  The CORE Diploma provides the following:  an option for students to earn their diploma that are behind on credits due to a variety of factors; acknowledges that some students struggle for a variety of reasons and that their life will become increasingly more difficult without a high school diploma and honors Every Student Every Day, increasing positive life outcomes for all students.  The CORE diploma will require 40 credits (32 Core Credits and 8 Elective Credits of Choice) instead of the current 49 credits for the regular diploma.  After the discussion, motion by Nelson to approve the CORE Diploma option, seconded by Mosiman.  Motion carried unanimously.

Motion by Ordal, second by Nelson to approve the request from Gilbert FFA Chapter to attend the 2021 National FFA Convention in Indianapolis, Indiana October 26 – October 29, 2021.  Motion carried unanimously.

The district will certify its enrollment on October 15th.  School Business Official Hopkins indicated an estimated increase of approximately 26.76 students (1.7 %) for Actual Certified Enrollment, open enrollment out decreased 24.90 students, open enrollment in increased 4.5 students and an increase of 50.40 (3.6%) resident students attending Gilbert. 

The board held a 1st reading of the following Board Policies with No Notable Differences:  504.1, 504.2, 506.1 – 506.1R1, 506.2 – 506.2E1, 506.3, 506.4, 507.2 – 507.2E2, 507.3, 507.4, 507.5, 507.6, 507.7, 507.8, 507.8R1, 507.9, 508.1, 508.2, 902.3, 903.1, 903.2, 904.1, 905.1, and 905.1R2.

The board held a 1st reading of the following Board Polices with Recommendation to Delete:  507.2E3, 507.2E4, 507.3R1, 507.9E1, 507.9E2, 507.9E4, 507.9, 902.4, 909, and 909.1

Motion by Holck, second by Mosiman to approve Allowable Growth and Supplement Aid for a Negative Special Education Balance for the 2020-21 School Year of $450,782.27, or as determined after review by the Department of Education.  Motion carried unanimously.

Motion by Holck, second by Nelson to approve the Juvenile Justice Agency Information Sharing Agreement with Story County Sheriff’s Department August 1, 2021 – July 31, 2022 per Board Policy 506.1E7.  Motion carried unanimously.

Secretary Hopkins reviewed the September 2021 Financial Reports. 

Motion by Ordal, second by Holck to approve the consent agenda:

Grandwood Consortium 28E Agreement with Woodward-Granger CSD July 1, 2021 – June 30, 2022;

            Minutes of the meeting held September 13 and September 16, 2021;

            Bills and claims for September 14, 2021 – October 11, 2021;

            Financial Reports for September;

Personnel

                        Resignations

Sehiza Grosic, IS Associate effective September 16, 2021

                        Support Staff Contract Assignments/Changes

                                    Ahjah Humphrey, IS Technology Associate 7 hrs/day @ $13.00/hr effective October 14, 2021

Lucky Kim, IS ELL Associate 7 hrs/day @ $13.00/hr effective October 4, 2021

Elizabeth Reynolds, ES Sped Associate 4.25 hrs/day T-F @ $13.00/hr effective October 5, 2021

Lane Changes for 2021-22 School Year

            Joy Sparrey from MS+15 Step 13 to MS+30 Step 13

Early Retirement Applications

                                    Kaaren Rogers, 9-12 Vocal Music Teacher – 16 Years of Service

Open Enrollment-Out 2021-22:

            Approved

Brecken Lingenfelter to Ballard CSD

Braydn Carroll to Colo/Nesco CSD

Open Enrollment-In 2021-22:

            Approved

Aubrie Thomas from Ames CSD

Weston Moore from Gowrie/Prairie Valley CSD

Aliyah Moore from Gowrie/Prairie Valley CSD

Sighlys Pendarvis from Ames CSD

Braeden Pendarvis from Ames CSD

Jacob Ruby from Nevada CSD

Fundraisers:

The District Fundraiser Calendar was received.

Motion carried unanimously.

Upcoming Board Meeting & Events:

            October 18 – Closed Session Board Meeting 5:00 p.m. – First 100 Days Supt. Follow-Up

            October 20 – School Board Candidate Forum – 6:30 p.m.

            November 2 – School Board Election – 7:00 a.m. – 8:00 p.m.

            November 15 – Regular Board Meeting 6:00 p.m.

            November 16 – Story County Certification of November 2nd Election Results 3:00 p.m.

            December 13 – Annual/Organizational Meeting of the Board 6:00 p.m.

Motion by Mosiman, second by Holck to adjourn the meeting.  Motion carried unanimously.  Meeting adjourned at 7:34 p.m. 

 

 

 

                                                                                                                                                                                                     
Andrew Ricklefs, Board President                                                    Gail Hopkins, Board Secretary

 

dawn.gibson.cm… Thu, 12/30/2021 - 07:29

Board Minutes - 2021.10.18

Board Minutes - 2021.10.18

CLOSED SESSION OF THE BOARD OF EDUCATION
SUPERINTENDENT’S FIRST 100 DAYS FOLLOW-UP
GILBERT COMMUNITY SCHOOL DISTRICT
District Office Conference Room
 October 18, 2021

A closed meeting of the Gilbert Community School Board of Directors for the purpose of superintendent’s first 100 days follow-up was called to order by President Andrew Ricklefs, at 5:01 p.m. with the following members answering roll call: Tyler Holck, Jeff Mosiman, John Nelson and Deb Ordal.

Administration Present:  Dr. Christine Trujillo, Superintendent

Motion by Nelson, second by Holck to approve the agenda.  Motion carried unanimously.

Motion by Mosiman, second by Holck to go into closed session for superintendent’s first 100 days follow-up as provided by Iowa Code Section 21.5(1)(i).  Roll Call - Aye:  Holck, Mosiman, Nelson, Ordal and Ricklefs.  Motion carried unanimously.  Closed session began at 5:03 p.m. and ended at 6:58 p.m.

Motion by Holck, second by Ordal to adjourn the special meeting.  Motion carried unanimously.  Meeting adjourned at 6:58 p.m.

 

 

 

                                                                                                                                                                                                    
Andrew Ricklefs, Board President                                                    Gail Hopkins, Board Secretary

dawn.gibson.cm… Thu, 12/30/2021 - 07:27

Board Minutes - 2021.11.15

Board Minutes - 2021.11.15

REGULAR MEETING OF THE GILBERT COMMUNITY SCHOOL BOARD
Intermediate LMC
103 Mathews Drive
Gilbert, IA 50105
November 15, 2021

The regular meeting of the Gilbert Community School Board of Directors was called to order by President Andrew Ricklefs at 6:00 p.m. and the following members answering roll call:  Tyler Holck, Jeff Mosiman, John Nelson, and Deb Ordal. 

Administration Present:  Dr. Christine Trujillo, Supt., Carrie Clark, Director of Teaching, Learning and Leadership, Staci Edwards, Elementary Principal, and Vic Vanderpool, HS Principal.

Administration present electronically via Zoom:  Cindy Bassett, Asst. HS Principal

Staff Present:  Jason Holtan, Ashley Soma, and Troy Staudt

Visitors Present:  Piper Soma, Makayla Britcher, Jaden Rydl, Josh Bennett and Alex Janorschke.  Electronically via Zoom:  Sam Stagg, 10 Fold (HAILA) and Adam Papesh, Story Construction.

President Ricklefs called for a moment of silence in honor of a junior student Nolan Clewell, who passed away last week.

Motion by Holck, second by Mosiman to approve the agenda.  Motion carried unanimously.

Public Forum – No items

Administrator Reports –

The Board received the Custodial, Grounds, and Food Service Reports.

2021-22 Return to Learn Update –

Dr. Christine Trujillo, Supt, informed the board on the employee booster clinic held for employees at the Gilbert Lutheran Church (approx. 86 staff) and approximately 116 kids ages 5-11 years have had the first shot.  Thanks to Ashley Soma and Gilbert Lutheran Church for their assistance with the clinics.  Field trips and volunteers for class projects will open up starting in January.  Thanks to Amy Griffin and technology interns for the Thanksgiving Video.

2021-22 District Goals and Action Steps were reviewed and discussed.

Announcements/Celebrations –

Thanks to GEF for $15,000 of mini-grants to be funded and to Carrie Clark for assisting in the process.  Gilbert HS FFA students were present to share their experience at the FFA National Convention in Indianapolis, IN last month.  Congratulations to the participants in the amazing school play last weekend.  Kudos to staff and students, it was 700 days since the last live performance!  Intermediate and elementary school libraries will be hosting the annual book fair.

Board Reports –

Congratulations to Josh Bennett and Alexander Janorschke as the newly elected school board members (uncertified results).  IASB Annual Convention will be held November 17-18, 2021 and the IASB Board Director District #5 Seat Nomination information was provided to the board.

Old Business –

The board held a 2nd reading of the following Board Policies with No Notable Differences:  504.1, 504.2, 506.1 – 506.1R1, 506.2 – 506.2E1, 506.3, 506.4, 507.2 – 507.2E2, 507.3, 507.4, 507.5, 507.6, 507.7, 507.8, 507.8R1, 507.9, 508.1, 508.2, 902.3, 903.1, 903.2, 904.1, 905.1, and 905.1R2.  Motion by Nelson to approve as read and waive the third reading, seconded by Ordal.  Motion carried unanimously.

The board held a 2nd reading of the following Board Policies with Recommendation to Delete:  507.2E3, 507.2E4, 507.3R1, 507.9E1, 507.9E2, 507.9E4, 507.9, 902.4, 909, and 909.1.  Motion by Mosiman to approve and waive the third reading, seconded by Ordal.  Motion carried unanimously.

New Business –

Construction Update –

Adam Papesh, via Zoom, provided a Gilbert Athletic Field update.  There is no more work to be done this fall or spring; it will be playable by the next season.  Adam Papesh will work with Iowa Athletics on the outstanding bill.

Sam Stagg, via Zoom, reviewed the Bike Trail Expansion Project with the board.  The bidding process will take place late January, early February, with construction to begin late March, early April.  Fox Engineering will be assisting in the project.  Motion by Mosiman to approve the 10 FOLD Architect +Engineering Agreement for the Bike Trail Expansion Project, seconded by Nelson.  Motion carried unanimously.

Patrick Davis and Brian Crawford, Denovo Construction Solutions, presented their master planning services with the board.  Motion by Holck to approve the Denovo Master Planning Agreement, seconded by Mosiman.  Motion carried unanimously.

Vic Vanderpool, HS Principal, and Troy Staudt presented the proposal to offer Esports as a new sport starting this spring.  After the presentation, motion by Holck to approve Esports, seconded by Ordal.  Motion carried unanimously.

Motion by Holck, second by Nelson to Authorize the District’s Administration to Submit a Request to the School Budget Review Committee (SBRC) for a Modified Supplemental Amount (MSA) of $207,414 due to an increase of Certified Enrollment from the prior year.  Motion carried unanimously.

Motion by Ordal, second by Mosiman to Authorize the District’s Administration to Submit a Request to the School Budget Review Committee (SBRC) for a Modified Supplemental Amount (MSA) of $6,070 related to the English Language Learner Program for Students who have Exceeded Five Years of Weighting that are included on the Fall 2021 Certified Enrollment Headcount.  Motion carried unanimously.

Motion by Ordal, second by Holck to Authorize the District’s Administration to Submit a Request to the School Budget Review Committee (SBRC) for a Modified Supplemental Amount (MSA) of $37,994 for costs in excess of weightings and other resources for providing additional instruction to Limited English Proficient (LEP) Students beyond regular instruction for the 2020-21 school year.  Motion carried unanimously.

The board held a 1st reading of the following Board Policies with No Notable Differences:  604.8, 604.9, 605.4, 606.4, 606.5, 607.1, 607.2, 607.2R1, 700, 701.1, 701.3, 701.4, 702, 703.1, 703.2, 704.1, 704.2, 704.3, 704.2R1, 704.6, 705.3, 706.1, 707.5, 707.5R1, 707.6, 708, 706.3, 707.2, 707.4, 711.2, 711.2R1, 711.2R2, 711.6, 711.7, 711.8.

The board received the October 2021 Financial Reports. 

Motion by Nelson, second by Mosiman to approve the consent agenda:

Dr. Christine Trujillo to attend the AASA National Conference in Nashville, TN February 16-19th, 2022;

            Minutes of the meeting held October 11th and October 18th, 2021;

            Bills and claims for October 12, 2021 – November 15, 2021;

            Financial Reports for October;

Personnel

                        Resignations

Trent Becker, MS Baseball effective 2021-22 School Year

Aaron Hill, Asst. HS Girls Basketball effective 2021-22 School Year

Kylie Gregersen, MS Sped Associate effective December 10, 2021

Caroline Moffitt, Associate MS Boys Track effective 2021-22 School Year          

Support Staff Contract Assignments/Changes

                                    Darwati Corder, ES Cook Assistant 5.25 hrs/day @ $12.00/hr effective November 10, 2021

Kylie Davis, Tech Intern @ $10.00/hr effective December 1, 2021

Kylie Edwardson, Tech Intern @ $10.00/hr effective December 1, 2021

Josephine Helm, Tech Intern @ $10.00/hr effective December 1, 2021

Molly Hensing, Tech Intern @ $10.00/hr effective December 1, 2021

Jaden Moore, MS Studyhall Supervisor-DOP 3.25 hrs/day @ $13.00/hr effective November 10, 2021

Isabel Ollie, HS Studyhall Supervisor-DOP 7 hrs/day @ $13.00/hr effective October 21, 2021

Kathryn Puck, Tech Intern @ $10.00/hr effective December 1, 2021

Jeffrey Ratcliff, Substitute Bus Driver effective 2021-22 School Year

Chelsey Williams, MS Cook Assistant 5 hrs/day @ $12.00/hr effective November 8, 2021

Co-Curricular Staff Assignments for the 2021-2022 School Year

                                    Austin Emery, Volunteer Head HS Bowling

Rob Lynch, Assistant HS Golf @ $3,287     

Samuel Mosiman, Associate HS Boys Basketball @ $2,136 

Xarianna Nunez-Hiraldo, Volunteer Asst. HS Girls Basketball         

Troy Pflughaupt, Volunteer Assistant HS Bowling         

Tate Powers, Assistant HS Girls Basketball @ $3,652

Lexy Risdal, Co-Head HS Wrestling Cheerleading @ $1,096

Jordan Sytsma, Co-Head HS Wrestling Cheerleading @ $1,096         

Open Enrollment-Out 2021-22:

            Approved

Rahaf Khokhar to Ames CSD

Fundraisers:

The District Fundraiser Calendar was received.

Motion carried unanimously.

 

Upcoming Board Meeting & Events:

            November 16 – Story County Certification of November 2nd Election Results 3:00 p.m.

            December 13 – Annual/Organizational Meeting of the Board 6:00 p.m.

 

Motion by Holck, second by Nelson to adjourn the meeting.  Motion carried unanimously.  Meeting adjourned at 7:33 p.m. 

 

 

 

 

 

                                                                                                                                                                                                     
Andrew Ricklefs, Board President                                                    Gail Hopkins, Board Secretary

 

dawn.gibson.cm… Thu, 12/30/2021 - 07:25

Board Minutes - 2021.12.13

Board Minutes - 2021.12.13

ANNUAL MEETING OF THE GILBERT COMMUNITY SCHOOL BOARD

Intermediate LMC

103 Mathews Drive Gilbert, IA 50105

December 13, 2021

 

The annual meeting of the Gilbert Community School Board of Directors was called to order by President Andrew Ricklefs at 6:01 p.m. and the following members answering roll call:  Tyler Holck, Jeff Mosiman, John Nelson, and Deb Ordal.   

Administration Present:  Dr. Christine Trujillo, Supt.,  Cindy Bassett, Asst. HS Principal, Mike Danilson, MS Principal, Staci Edwards, Elementary Principal, and Vic Vanderpool, HS Principal.

Staff Present:  Jason Holtan

Visitors Present:  Josh Bennett and Alex Janorschke

Motion by Nelson, second by Ordal to approve the agenda.  Motion carried unanimously.

Motion by Ordal, second by Nelson to approve the consent agenda

Minutes of the meeting held November 15, 2021,

Bills and claims for November 16, 2021 through December 13, 2021, and

FY 21 CAR, SES and Transportation Reports.

Motion carried unanimously.

The board acknowledged the November 2, 2021 certified election results:

School Board Member Election Results -

Josh Bennett 773 votes 34.20% - 4-year term

Alexander Janorschke 519 votes 22.96% - 4-year term

President Ricklefs introduced Josh Bennett and Alex Janorschke as the new board members.

Deb Ordal and John Nelson said a few words before they departed their last meeting.

President Ricklefs, along with the board and many others present, thanked Deb Ordal for her 4 years of service and John Nelson for his 8 years of service to Gilbert Community School District. 

Motion by Holck, second by Mosiman to adjourn the annual meeting.  Motion carried unanimously.  Meeting adjourned at 6:13 p.m.

 

ORGANIZATIONAL MEETING OF THE GILBERT COMMUNITY SCHOOL BOARD

Intermediate LMC

103 Mathews Drive Gilbert, IA 50105

December 13, 2021

 

Secretary, Gail Hopkins at 6:14 p.m. with the following members answering roll call, called the organizational meeting of the Gilbert Community School Board of Directors to order:  Josh Bennett, Tyler Holck, Alex Janorschke, Jeff Mosiman, and Andrew Ricklefs. 

Secretary Hopkins performed the oath of office for the newly elected school board members, Josh Bennett and Alex Janorschke.

Holck made a motion to nominate Andrew Ricklefs as President of the Board and nominations cease with a unanimous ballot be cast, seconded by Mosiman.  Ayes:  Bennett, Holck, Janorschke, and Mosiman.  Abstained:  Ricklefs.  Motion carried.

Holck made a motion to nominate Jeff Mosiman as Vice-president of the Board and nominations cease with a unanimous ballot be cast, seconded by Janorschke.  Ayes:  Bennett, Holck, Janorschke, and Ricklefs.  Abstained:  Mosiman.  Motion carried.

President Ricklefs appointed Gail Hopkins as Board Secretary/Treasurer.

Secretary Hopkins performed the oath of office for the newly elected President of the Board, Andrew Ricklefs and Vice President of the Board, Jeff Mosiman.

Mosiman made a motion to continue the future Gilbert CSD board meetings to be held in the Intermediate LMC on the second Monday of the month at 6:00 P.M., seconded by Holck.  Motion carried unanimously.

Holck made a motion to name Ames Tribune as Official Publication, seconded by Mosiman.  Motion carried unanimously.

Motion by Mosiman, second by Holck to designate Ahlers Law Firm as legal counsel for 2021-22.  Motion carried unanimously.

Board President Andrew Ricklefs recommended the following board members to committee assignments:

Finance/Negotiations – Andrew Ricklefs and Jeff Mosiman

Facilities/Grounds – Tyler Holck and Jeff Mosiman

Policies – Josh Bennett and Alex Janorschke

Motion by Holck, seconded by Mosiman to approve the recommendation.  Motion carried unanimously.

Public Forum – No items

Announcements/Celebrations –

Dr. Trujillo shared the holiday performance schedules for band concerts.  She also shared her experience at the DECA student competition on Sunday, December 12 hosted by Gilbert.  Thanks to Vicki Hales for organizing the successful event!  She welcomed Gail Hopkins back along with welcoming the newly elected board members Josh Bennett and Alex Janorschke.  Extended a huge thank-you to Deb Ordal and John Nelson for their service to the board and school district.

Board Reports –

Andrew Ricklefs, Tyler Holck, Josh Bennett and Dr. Trujillo shared their experiences from the IASB Annual Convention, which was held November 17-18, 2021.

Administrator Reports –

The Board received the Custodial, Grounds, and Food Service Reports.

2021-22 Return to Learn Update –

Dr. Christine Trujillo, Supt, reminded everyone to keep looking at the Covid-19 Data Dashboard located on the district’s website.  The dashboard is updated daily.  The custodial staff have been reminded to continue their cleaning processes.

Social Emotional Learning Report –

Dr. Christine Trujillo, Supt, informed the board of several social emotional learning opportunities that have occurred recently.  Monday, December 6th professional development day was a Move Mindfully day, which provided positive strategies for kids.  Then during the evening, Dr. Nancy Berns spoke at the high school about grief and loss. Today, Lyndsey Fennelly spoke to the high school students regarding mental health.

Old Business –

The board held a 2nd reading of the following Board Policies with No Notable Differences:  604.8, 604.9, 605.4, 606.4, 606.5, 607.1, 607.2, 607.2R1, 700, 701.1, 701.3, 701.4, 702, 703.1, 703.2, 704.1, 704.2, 704.3, 704.2R1, 704.6, 705.3, 706.1, 707.5, 707.5R1, 707.6, 708, 706.3, 707.2, 707.4, 711.2, 711.2R1, 711.2R2, 711.6, 711.7, 711.8.   Motion by Mosiman to approve as read and waive the third reading, seconded by Holck.  Motion carried unanimously.

New Business –

Construction Update –

Sam Stagg provided a written Bike Trail Expansion Project Update for the board. 

Announcements/Celebrations Con’t. –

Jordan Sytsma, High School Cheerleading Coach, was present along with her cheerleaders to share their state competition experience with the board.  They were awarded two State Titles for Gilbert High School.  Congratulations for the outstanding performances!

New Business Con’t.–

Motion by Holck, second by Janorschke to purchase a 2022 Thomas stock bus $114,550 with a camera less trade-in of a 2007 Thomas bus.  Motion carried unanimously.

After a lengthy discussion regarding a proposal from Dr. Trujillo to add a new administrative position, Director of Human Resources and Special Projects, motion by Mosiman, second by Bennett to approve the new position.  Motion carried unanimously.

Board Reports Con’t. – 

Katherine Beenken, Ahlers Law Firm, was present to review the functions and duties of the Board as part of a Board Member Orientation.  This review was approximately 30 minutes.

Secretary Hopkins reviewed the November 2021 Financial Reports.

Motion by Mosiman, second by Janorschke to approve the consent agenda:

Designate depository banks for 2021-22, Availa Bank with a limit of $15,000,000, ISJIT with a limit

of $1,000,000 and UMB with a limit of $200,000,

ISU Facility Use Agreement for Cross Country meet Thursday, September 8, 2022,

Financial Reports for November,

Personnel

                        Resignations

Matthew DeFelice, HS Sped Associate effective December 10, 2021

Michael Hyde, MS Boys Basketball effective Immediately

Annalee Myers, Night Cleaner effective December 20, 2021

Hannah Schmidt, Asst. HS Softball effective 2021-22 School Year

Jordan Sytsma, Co-Head HS Wrestling Cheerleading effective 2021-22 School Year

Support Staff Contract Assignments/Changes

                                    Samantha Deaton, HS Cook Assistant 4.25 hrs/day @ $12.00/hr effective

December 7, 2021

Kayla Dinsdale, HS Academic Studyhall Supervisor-DOP 7 hrs/day @ $13.00/hr

effective December 13, 2021

Certified Staff Contract Contract/Changes

                                    Cory Ostrem, MS Floating Substitute @ $120.00/day effective January 3, 2022 –

May 27, 2022

Kyle Staudacher, HS Floating Substitute @ $120.00/day effective January 3, 2022 –

May 27, 2022

Co-Curricular Staff Assignments for the 2021-2022 School Year

                                    Carolyn Miller, Volunteer HS Bowling Coach

                                    Kruz Pierce, Volunteer HS Wrestling Coach

Lexy Risdal, Head HS Wrestling Cheerleading @ $2,191

Randy Sniezek, MS Boys Basketball Coach @ $2,191

Troy Staudt, Volunteer HS Esports Coach

Early Retirement Application

                                    Mark Himan, MS Social Studies Teacher – 15 Years of Service      

Open Enrollment-In 2021-22:

            Approved

Harrison Kraehling from United CSD

Lucy Kraehling from United CSD

Fundraisers:

The District Fundraiser Calendar was received.

Motion carried unanimously.

Upcoming Board Meeting & Events:

President Ricklefs requested the board look at a possible work session date in January to move the State of the District Financial Presentation by Travis Squires, Piper Sandler.  It was determined Monday, January 24, 2022 at 5:00 p.m. would work for the board.

Upcoming Board Meeting & Events Con’t.:

            January 10 – Regular Board Meeting 6:00 p.m.

            January 10 – 14 – District Audit Week (Rescheduled from November 8-12)

            January 24 – Tentative – GO Refunding Bonds, Series 2022 Bond Sale – 1:00 p.m.

            January 24 – Board Work Session – State of the District Financial Presentation 5:00 p.m.

            January 24 – Tentative – Special Board Meeting to Approve the Bond Sale – 6:00 p.m.

            February 14 – Regular Board Meeting – 6:00 p.m.

Motion by Holck, second by Janorschke to adjourn the organizational meeting.  Motion carried unanimously.  Meeting adjourned at 7:41 p.m. 

 

                                                                                                                                                                                                  

Andrew Ricklefs, Board President                                                    Gail Hopkins, Board Secretary

hopkinsg@gilbe… Thu, 01/13/2022 - 09:48

Board Minutes - 2022.01.10

Board Minutes - 2022.01.10

REGULAR MEETING OF THE GILBERT COMMUNITY SCHOOL BOARD

Intermediate LMC

103 Mathews Drive Gilbert, IA 50105

January 10, 2022

 

The regular meeting of the Gilbert Community School Board of Directors was called to order by President Andrew Ricklefs at 6:00 p.m. and the following members answering roll call:  Josh Bennett, Tyler Holck (virtually), Alex Janorschke, and Jeff Mosiman. 

Administration Present:  Dr. Christine Trujillo, Supt., Carrie Clark, Director of Teaching, Learning and Leadership, and Staci Edwards, Elementary Principal.

Administration present electronically via Zoom:  Mike Danilson, MS Principal, and Vic Vanderpool, HS Principal.

Staff Present:  Jason Holtan, Ashley Soma, Rebekah Hamblin and Laura Metzger (virtually).

Visitors Present:  Katie Bents, Jim Savage, Sam Stagg and Leila Ammar, 10 Fold (HAILA), Patrick Davis, Denovo, and Jon Muller (virtually), ISFIS.

Motion by Mosiman, second by Janorschke to approve the agenda.  Motion carried unanimously.

Public Forum – No items

Jon Muller, ISFIS, provided a 40-minute enrollment review/trends presentation for the board.  Overall, the district has experience a steady consistent growth each year as anticipated, except a slight dip was experienced in 2021.  This steady consistent growth is expected to continue through 2026, in which a higher growth is anticipated each year through 2032.  The board will refer to this information at their board work session on Monday, January 24th as they discuss district finances and open enrollment.     

Administrator Reports –

The Board received the Custodial, Grounds, and Food Service Reports.

Rebekah Hamblin, HS Spanish Teacher, was present on behalf of the Gilbert HS Spanish department presenting a Spain trip proposal for students taking place June 2023.  The trip would be through the travel company, Dream Travel, and would cost approximately $3,600 per person. 

2021-22 Return to Learn Update –

Dr. Christine Trujillo, Supt, informed the board of the new CDC guidance of a 5-day isolation starting today, if students and staff are fever-free for 24 hours and other symptoms are improving before returning, with a mask recommendation for the remaining 5 days.

2022-23 District Calendar discussion will be taking place the next couple of weeks with district leadership team and other staff members.  One change could be professional development days be early outs, instead of full days.  The public hearing might take place before the February 14 regular board meeting.

Announcements/Celebrations –

Happy New Year!  High school students will be having final exams this week.  Thanks to the teachers for coming back and preparing their students.

Board Reports –

Patrick Davis, Denovo, provided an update for the board.  The scope of work is to assist the GEF with the outside learning space, work with the transportation department and complete a facility plan for the district.

President Ricklefs appointed Jeff Mosiman as the Story County Conference Board Representative and City of Ames Conference Board Representative. 

School Business Official, Gail Hopkins, updated the board regarding the latest information on district taxable valuation.  The taxable valuations increased 2.85% over previous year for combined Boone and Story counties.  This is a decrease of 47.3% compared to the previous year of 5.41%, due to a change in residential rollback.  This is lower than the district’s forecasting model, which uses a 5% increase each year.  This will be discussed in more detail at the February 24th special board meeting/work session with Travis Squires, Piper Sandler.

New Business –

Construction Update –

Sam Stagg reviewed the Bike Trail Expansion Project with the board, including designs and construction documents.  There was discussion on the option to clean-up the ditch so it is not so steep for mowing purposes, which was not included in the design and construction documents presented to the board.  After a brief discussion regarding more information is needed for the ditch clean-up, which needs to be included in the design and construction documents, motion by Mosiman to approve the 10 FOLD Architect +Engineering final design and construction documents for the Bike Trail Expansion Project, seconded by Janorschke.  Ayes:  Mosiman.  Nays:  Bennett, Holck, Janorschke and Ricklefs.  Motion failed with a 1-4 vote.  Sam Stagg will bring back the design and construction documents, including the ditch clean-up option.

After a brief review of the district’s Dropout Prevention Program by Sec’y Hopkins, motion by Mosiman, second by Bennett to approve the Authorization for District’s Administration to submit a request to the School Budget Review Committee (SBRC) for Modified Supplemental Amount (MSA) for the 2022-2023 Dropout Prevention Program in the amount of $338,809, for expenditures necessary to implement the 2022-2023 at-risk and dropout prevention program plans as approved by the Gilbert CSD school board.  Motion carried unanimously.

Motion by Holck to approve the low base bus bid of $126,241 from Truck Center Companies for a 2023 Thomas, 84 passenger, second by Mosiman.  Motion carried unanimously.

President Ricklefs, along with Dr. Trujillo, discussed the new required OSHA Vaccination Federal mandate policies on the agenda.  Earlier in the week, Ahlers Cooney Attorneys  advised school districts to move forward and approve the new policies based on the December 17th U.S. Court of Appeals for the Sixth Circuit decision to dissolve the stay order that was previously in place.  OSHA stated they intended to begin enforcing the ETS beginning January 10th.  Meantime, Iowa OSHA issued a statement late Friday, January 7th, stating that it would not adopt or enforce the federal OSHA ETS that is currently the subject of litigation before the United States Supreme Court.  On Saturday, January 8th, Ahlers Cooney Attorneys advised employers impacted by the OSHA ETS may reasonably choose to pause any further action to comply with or implement the federal OSHA ETS at this time.  President Ricklefs stated because of the state’s non-enforcement positon, he advised the board to go with the advice from the district’s legal counsel, hold tight, pause, and just kind of see what plays out.  No action was taken on the OSHA Vaccination mandate policies.

The board held a 1st reading of the following Board Policies:  505.5 – Graduation Requirements and 505.5E1 – Notice of Intent Pursuit of a Core Diploma.

Secretary Hopkins reviewed the December 2021 Financial Reports.

Motion by Holck, second by Mosiman to approve the consent agenda:

William Penn University Student Teaching and Student Clinical Experience Agreement 2022-2027;

Minutes of the meeting held December 13th, 2021;

            Bills and claims for December 14, 2021 – January 10, 2022;

            Financial Reports for December;

Personnel

                        Resignations

Tia-Michelle Davis, District Accounting Clerk effective January 20, 2022

Laura Kautman, Head MS Girls Track effective 2021-22 School Year       

Support Staff Contract Assignments/Changes

                                    Kathryn Metcalf, HS Studyhall Supervisor-DOP 7 hrs/day @ $13.00/hr effective

January 18, 2022

Laurie Myers, HS Night Cleaner 8 hrs/day @ $13.25/hr effective December 30, 2021

Co-Curricular Staff Assignments for the 2021-2022 School Year

                                    Laura Kautman, Assistant HS Girls Track @ $3,287

Open Enrollment-Out 2021-22:

            Approved

Kairi Hudson to Ames CSD

Fundraisers:

The District Fundraiser Calendar was received.

Motion carried unanimously.

Upcoming Board Meeting & Events:

            January 10 - 14 – District Audit Week (Rescheduled from November 8-12)

            January 24 – Special Board Meeting/Work Session – 5:00 p.m. – District Office Conference Room

            February 14 – Regular Board Meeting – 6:00 p.m.

            March 7 – Rescheduled Regular Board Meeting due to Spring Break – 6:00 p.m.

Motion by Holck, second by Mosiman to adjourn the meeting.  Motion carried unanimously.  Meeting adjourned at 7:53 p.m. 

 

                                                                                                                                                                                                  

Andrew Ricklefs, Board President                                                    Gail Hopkins, Board Secretary

hopkinsg@gilbe… Tue, 02/15/2022 - 13:14

Board Minutes - 2022.01.24

Board Minutes - 2022.01.24

Board of Education Special Meeting for GO Refunding Bonds Series 2022, Personnel and Open Enrollment Items and Work Session to Review District Finances and Open Enrollment
Gilbert Community School District
January 24, 2022

 

A special meeting/work session of the Gilbert Community School Board of Directors for the purpose of approving GO Refunding Bonds Series 2022, personnel and open enrollment items and reviewing the state of the district financial condition, along with open enrollment was called to order by President Andrew Ricklefs at 5:00 p.m. and the following members answering roll call:  Josh Bennett (virtually), Tyler Holck, and Alex Janorschke.  Absent:  Mosiman. 

Administration Present:  Dr. Christine Trujillo, Supt., and Vic Vanderpool, HS Principal.

Staff Present:  Jason Holtan.

Visitors Present:  Travis Squires, Piper Sandler & Co.

Motion by Holck, second by Janorschke to approve the agenda.  Motion carried unanimously.

New Business –

Motion by Holck to approve Bond Counsel and Disclosure Engagement Agreement Proposed Issuance of Approximately $8,115,000 General Obligation School Refunding Bonds, Series 2022 (the “Bonds”), Ahlers & Cooney, P.C. as Bond and Disclosure Counsel, second by Janorschke.  Motion carried unanimously.

Motion by Janorschke to approve Financial Services Agreement with Piper Sandler and Amendment to Dissemination Agent Agreement for the Proposed Issuance of Approximately $8,115,000 General Obligation School Refunding Bonds, Series 2022, second by Holck.  Motion carried unanimously.

Motion by Janorschke to approve Resolution Fixing the Date of Sale, Approving Electronic Bidding Procedures and Approving Official Statement for Approximately $8,115,000 General Obligation School Refunding Bonds, Series 2022, second by Holck.  Motion carried unanimously.

Motion by Holck, second by Janorschke to approve the consent agenda:

Personnel

Administration

Vic Vanderpool, Director of Human Resources and Special Projects @ $44,945 prorated (108 days of a 260 day contract at $108,202) effective February 1, 2022 – June 30, 2022

Cindy Bassett, Interim HS Principal Stipend @ $20,114 effective February 1, 2022 – July 31, 2022

John Ronca, Interim Asst. HS Principal @ $28,000 88 days effective February 1, 2022 – July 31, 2022

Open Enrollment-Out 2021-22:

Approved

Anna Buchholz to Ames CSD

Joy Scarfone to Ames CSD

Micah Buchholz to Ames CSD

Patricia Scarfone to Ames CSD

Josiah Buchholz to Ames CSD

Jaxson Scarfone to Ames CSD

Motion carried unanimously.

At 5:06 p.m., Travis Squires, Piper Sandler & Co., provided a Capital Financing/Financial update.  He briefly reviewed the district’s debt profile, which included a valuation history, historic tax rates, outstanding general obligation debt summary, available levy capacity, and outstanding sales tax revenue debt.  The remaining presentation focused on the Comprehensive Financial Projection Model, which is a 5-Year Forecasting tool used by the district.  The goal is to forecast for a 5-year period of time, with the following key components:  Spending Authority or the District’s Unspent Authorized Budget (UAB), General Fund Expenses, Solvency Ratio and Tax Rates/Levy Rates.  The variables the district inputs on the forecast includes enrollment, SSA rate (state supplemental assistance), spending authority components, expenses and goals for Unspent Authorized Budget and Solvency Ratio).  A Solvency Ratio between 10-15% is considered a healthy financial condition, the district has been in that range since FY18 (11.10%) and FY21 (19.35%).

The financial presentation was closed with the review of future capital planning and open enrollment matrix discussion.

Upcoming Board Meeting & Events:

February 14 – 1:00 p.m. – Bond Sale – District Office Conference Room

February 14 – 6:00 p.m. – Regular Board Meeting

March 7 – 6:00 p.m. – Regular Board Meeting

Motion by Holck, second by Janorschke to adjourn the meeting.  Motion carried unanimously.  Meeting adjourned at 6:44 p.m. 

 

                                                                                                                                                                                                  

Andrew Ricklefs, Board President                                                    Gail Hopkins, Board Secretary

hopkinsg@gilbe… Tue, 02/15/2022 - 13:24

Board Minutes - 2022.02.14

Board Minutes - 2022.02.14

2022-23 SCHOOL CALENDAR HEARING

Gilbert Community School District

Intermediate LMC

103 Mathews Drive Gilbert, IA 50105

February 14, 2022

President Andrew Ricklefs opened the 2022-23 School Calendar Hearing of the Gilbert Community School Board of Directors at 6:00 p.m. with the following board members present:  Josh Bennett, Alex Janorschke, and Jeff Mosiman.  Absent:  Tyler Holck

No written comments were received and no one spoke for or against the proposed 2022-23 School Calendar via email or by phone.

President Ricklefs adjourned the Public Hearing at 6:02 p.m.

REGULAR MEETING OF THE GILBERT COMMUNITY SCHOOL BOARD

Intermediate LMC

103 Mathews Drive Gilbert, IA 50105

February 14, 2022

The regular meeting of the Gilbert Community School Board of Directors was called to order by President Andrew Ricklefs at 6:02 p.m. and the following members answering roll call:  Josh Bennett, Alex Janorschke, and Jeff Mosiman.  Absent:  Tyler Holck    

Administration Present:  Cindy Bassett, Interim HS Principal, Carrie Clark, Director of Teaching, Learning and Leadership, Staci Edwards, Elementary Principal, Amy Griffin, Intermediate Principal, and Vic Vanderpool, Director of HR & Special Projects.

Administration present electronically via Zoom:  Dr. Christine Trujillo, Supt, and Mike Danilson, MS Principal.

Staff Present:  Jason Holtan and Kiley Sanduka

Visitors Present:  Patrick Davis, Denovo, John Kinley, Jim Quarnstrom, Leila Ammar, 10 Fold (HAILA), Jon Popp and Travis Squires (virtually), Piper Sandler.

Motion by Mosiman, second by Janorschke to approve the agenda.  Motion carried unanimously.

Public Forum –

John Kinley addressed the board regarding his concerns of open enrollment matrix changes.

Jim Anderson addressed the board regarding Intermediate track and traffic concerns.

Announcements/Celebrations –

Three fourth graders and two high school students were present, along with 4th grade teacher Kiley Sanduka to report on Tiger Connections.  Tiger Connections is a High School Student Volunteer Program that works with Intermediate students.  Currently 20 high school students are volunteering to help with the 4th graders in the classroom.

Administrator Reports –

The Board received the Custodial, Grounds, and Food Service Reports.

2021-22 Return to Learn/COVID/Dashboard Update –

Discussion was held regarding possible changes to the COVID reporting and notification to parents since the state and county reporting information will no longer be available.  The board would like to keep the Gilbert dashboard information and continue notifying parents.

Vic Vanderpool, Director of HR & Special Projects, shared district organizational chart and building information documents with the board.

Board Reports –

Dr. Christine Trujillo, Supt, shared a draft Facilities Master Planning Services RFP with the board.  Further discussion will be held to finalize the RFP at a future work session.

Patrick Davis, Denovo, provided survey results to the board for Outdoor Learning and Building Facility Comfort and Function Study for all buildings.  The board will review the information presented and further discussion will be held later.

Old Business –

The board held a 2nd reading of the following Amended/New Board Policies 505.5 – Graduation Requirements and 505.5E1 – Notice of Intent Pursuit of a Core Diploma and a motion by Mosiman, second by Bennett to waive the 3rd reading and approve as read.  Motion carried unanimously.

New Business –

Construction Update –

Leila Ammar, 10 Fold, reviewed the updated Bike Trail Expansion Project with the board, including the option to clean-up the ditch.  The estimated project cost is $74,408.   Motion by Mosiman to approve the updated 10 FOLD Architect +Engineering final design and construction documents for the Bike Trail Expansion Project, seconded by Janorschke.  Motion carried unanimously.

Motion by Mosiman, second by Janorschke to approve the HS Spanish Department Spain Trip June 8-17, 2023.  Motion carried unanimously.

Motion by Janorschke to approve the 2022-23 District School Calendar, second by Mosiman.  Motion carried unanimously.

Travis Squires, Piper Sandler, provided a brief review of the $8,115,000 GO Bond Refinancing Sale results.

There were five (5) proposals received:

Financial Institution                            Location                      TIC

Northland Securities, Inc.                   Minneapolis, MN        1.808971%

D.A. Davidson & Co.                         Denver, CO                 1.877197%

Stifel, Nicolaus & Co.                        Birmingham, AL         1.966400%

Robert W. Baird & Co., Inc.               Milwaukee, WI           1.978963%

KeyBanc Capital Markets                   Cleveland, OH            2.377972%

Northland Securities, Inc., Minneapolis, MN, provided the lowest interest rate of 1.808971%, which will provide approximately $702,863 in savings to the district.

Dr. Trujillo briefly discussed several open enrollment/matrix options with the board.  President Ricklefs informed the board a special board meeting/work session is needed to take a deeper dive into the information.  Monday, February 21st at 5:00 p.m., will be a special board meeting/work session to review/take possible action on open enrollment/matrix policies.

Motion by Mosiman, second by Bennett to approve the Authorization for District’s Administration to submit a request to the School Budget Review Committee (SBRC) for $6,304.52 for administration costs for Grandwood for the 2022-23 program year as approved by the Gilbert CSD school board.  Motion carried unanimously.

Motion by Mosiman, second by Bennett to approve Consideration of Sealed Bids Opened and Reviewed by the Superintendent of Schools, Board Secretary, and the Financial Advisor, Piper Sandler. Roll Call Vote: Ayes: Bennett, Janorschke, Mosiman, and Ricklefs. Absent:  Holck.  Motion carried unanimously.

Motion by Mosiman, second by Bennett to approve the Resolution Directing Sale of approximately $8,115,000

General Obligation School Refunding Bonds, Series 2022. Roll Call Vote: Ayes: Bennett, Janorschke, Mosiman, and Ricklefs.  Absent:  Holck.  Motion carried unanimously.

Motion by Mosiman, second by Bennett to approve the Resolution Authorizing the Redemption of Outstanding

General Obligation School Bonds, Series 2011, Dated October 1, 2011, and Directing Notice be Given. Roll Call Vote: Ayes: Bennett, Janorschke, Mosiman, and Ricklefs.  Absent:  Holck.  Motion carried unanimously.

Secretary Hopkins reviewed the January 2022 Financial Reports and the first draft of the 2022-23 district budget information.

Motion by Mosiman, second by Janorschke to approve the consent agenda:

            Minutes of the meeting held January 10 and January 24, 2022;

            Bills and claims for January 11, 2022 – February 14, 2022;

            Financial Reports for January;

            Fund Transfer from General Fund to Activity Fund (Drama) $1,755.43;

Personnel

                        Resignations

Emily Danner, Kindergarten Teacher, effective End of 2021-22 School Year

Kayla Dinsdale, HS Academic Study Hall Supervisor, effective February 11, 2022

Tami Goodhue, 4th Grade Teacher, effective End of 2021-22 School Year

Michelle Hopkins, Food Service, effective February 2, 2022

Wes Onken, Associate MS Girls Track Coach, effective Immediately        

Support Staff Contract Assignments/Changes

                                    Adam Davis, Substitute Bus Driver, effective 2021-22 School Year

Katie Enfield, District Accounting Specialist @ $26.00/hr 8 hrs/day, effective  February 28, 2022

Kassie Metzger, IS Cook Assist @ 12.00/hr 6 hrs/day, effective February 24, 2022

Co-Curricular Staff Assignments for the 2021-2022 School Year

                                    Kris Anne O'Neill, Asst. Girls Soccer Coach @ $3,287       

Wes Onken, Head MS Girls Track Coach @ $2,191

Adam Meseke, Volunteer Asst. HS Girls Soccer Coach      

Kyle Staudtacher, Volunteer Asst. HS Boys Track Coach

Certified Staff Contract Assignments/Changes

Laura Kautman, Transfer from 7th Grade Social Studies to 8th Grade Social Studies 2022-2023 School Year

Open Enrollment-Out 2021-22:

            Approved

Zachary Loecke to Ames CSD

Eliza Loecke to Ames CSD

Fundraisers:

The District Fundraiser Calendar was received.

Motion carried unanimously.

Upcoming Board Meeting & Events:

            February 21 – Special Board Meeting/Work Session – 5:00 p.m. – District Office Conference Room

            March 7 – Rescheduled Regular Board Meeting due to Spring Break – 6:00 p.m.

            April 11 – Budget Hearing & Regular Board Meeting – 6:00 p.m.

Motion by Janorschke, second by Mosiman to adjourn the meeting.  Motion carried unanimously.  Meeting adjourned at 7:39 p.m. 

 

                                                                                                                                                                                                  

Andrew Ricklefs, Board President                                                    Gail Hopkins, Board Secretary

 

hopkinsg@gilbe… Wed, 02/16/2022 - 12:51

Board Minutes - 2022.02.21

Board Minutes - 2022.02.21

Board of Education

Special Meeting/Work Session for Open Enrollment/Facilities Master Planning

Gilbert Community School District

District Office Conference Room, 103 Mathews Drive – Gilbert, IA 50105
February 21, 2022

A special meeting/work session of the Gilbert Community School Board of Directors for the purpose of open enrollment and facilities master planning was called to order by President Andrew Ricklefs at 5:00 p.m. and the following members answering roll call:  Josh Bennett, Tyler Holck, and Alex Janorschke (virtually).  Absent:  Mosiman. 

Administration Present:  Dr. Christine Trujillo, Supt., Carrie Clark, Director of Teaching, Learning and Leadership, Mike Danilson, MS Principal, Staci Edwards, Elementary Principal, and Vic Vanderpool, Director of HR & Special Projects.

Administration present electronically via Zoom:  Cindy Bassett, Interim HS Principal

Staff Present:  Jason Holtan

Visitors Present:  Patrick Davis, Denovo, Kent Lutz, CMBA, Jon LaCroix and Jake Cunliffe, KCL Engineering, Emily Olson, Jim Quarnstrom

Motion by Holck, second by Bennett to approve the agenda.  Motion carried unanimously.

Open Enrollment –

After a 40-minute discussion regarding the Open Enrollment Matrix and reviewing several options for a possible change to the matrix, Dr. Trujillo recommended adding a section to the Kindergarten, increasing Kindergarten to 6 sections (plus the current 1 section of PreK) while still maintaining small class sizes for the 2022-23 school year, with no other changes at this time.  A date will be set to make this decision early summer, so a teacher can be hired if needed.  Motion by Holck to approve the recommendation presented by Dr. Trujillo, second by Bennett.  Motion carried unanimously.

Further discussion was held regarding changing the current policy on priority for filling the open enrollment slots by adding contracted regular employees of the Gilbert CSD to be automatically approved.  The board felt further data was needed before a decision could be made to change the current policy for filling the open enrollment slots.

Facilities –

Patrick Davis, Denovo, along with Kent Lutz, CMBA, Jon LaCroix and Jake Cunliffe, KCL Engineering, discussed their findings after completing a facility review of all four school buildings.  Priority projects were discussed based on safety and other urgency issues.  In closing, next steps were discussed by setting priorities and meeting with building principals and Dan Wright, Maintenance Director.  This discussion was approximately 1.25 hours in length.

Dr. Trujillo reviewed the draft Facilities Master Planning Services RFP with the board.  Dates were discussed for the release of the RFP, deadlines for submission of questions and response to the RFP, interviews of potential firms (April 4th), and board discussion/approval of selected firm (April 11th).  Motion by Janorschke, second by Bennett to approve the Facilities Master Planning Services RFP.  Motion carried unanimously.

Upcoming Board Meeting & Events:

March 7 – 6:00 p.m. – Regular Board Meeting

April 11 – 6:00 p.m. – Budget Hearing & Regular Board Meeting

Motion by Holck, second by Bennett to adjourn the special meeting/work session.  Motion carried unanimously.  Meeting adjourned at 7:16 p.m. 

 

                                                                                                                                                                                                  

Andrew Ricklefs, Board President                                                    Gail Hopkins, Board Secretary

 

hopkinsg@gilbe… Thu, 02/24/2022 - 13:24

Board Minutes - 2022.03.07

Board Minutes - 2022.03.07

REGULAR MEETING OF THE GILBERT COMMUNITY SCHOOL BOARD

District Office Conference Room

103 Mathews Drive Gilbert, IA 50105

March 7, 2022

The regular meeting of the Gilbert Community School Board of Directors was called to order by President Andrew Ricklefs at 6:01 p.m. and the following members answering roll call:  Josh Bennett, Tyler Holck  , Alex Janorschke, and Jeff Mosiman.  

Administration Present:  Dr. Christine Trujillo, Supt, Carrie Clark, Director of Teaching, Learning and Leadership, and Vic Vanderpool, Director of HR & Special Projects.

Staff Present:  Jason Holtan

Visitors Present:  No visitors

Motion by Mosiman, second by Janorschke to approve the agenda.  Motion carried unanimously.

Public Forum – No items

Announcements/Celebrations –

Supt. Trujillo reported on the following items:  generous donation of financial literacy curriculum for the high school from the Jeff Becker family, Mayor Popp sharing his engineering experience with students on March 10th, HS Wellness Day for students last Wednesday, MS Annual Dodgeball Tournament last Friday, IS Leader In Me Program supporting school Ambassadors, Fourth Grade Wax Museum, and Congratulations to Angie Bonthuis, Kindergarten Teacher, has received the Presidential Awards for Excellence in Mathematics and Science Teaching (PAEMST).

Administrator Reports –

The Board received the Custodial, Grounds, and Food Service Reports.

2021-22 Return to Learn/COVID/Dashboard Update –

The dashboard is still active with individual school information, but the counties and State of Iowa information is no longer available.  The numbers are very low and continue to decrease.

Dr. Christine Trujillo, Supt, shared information with the board regarding Governor Kim Reynolds’ full-time PK-12 classroom teachers of Iowa retention payment of $1,000 for their work during the COVID-19 pandemic.  This eligible list was provided by the state.  Gilbert CSD administration collaborated to ensure all PK-12 certified teachers would be paid the stipend, $1,000 full-time and $500 part-time, in the March payroll.

Board Reports – No items

Old Business –

The 2022-23 District School Calendar approved at the February meeting needed an additional day of Winter Break, Wednesday, December 21, 2022, to be a full two-week break.  Motion by Mosiman to approve the updated 2022-23 District School Calendar, second by Bennett.  Motion carried unanimously.

New Business –

Facilities – The Facilities Master Planning Services RFP is due by 3pm on March 21, 2022.  The Buildings and Grounds Committee will narrow the RFP’s down to about three to interview at the April 4, 2022 Special Meeting/Work Session.  A recommendation will be brought to the April 11, 2022 regular board meeting.

Motion by Holck, second by Janorschke to approve the HS DECA Chapter request to attend the 2022 DECA International Career Development Conference (ICDC) in Atlanta, GA April 23-27, 2022.  Motion carried unanimously.

Dr. Trujillo and the board briefly discussed the open enrollment/matrix with the board.  A survey was sent to current school employees regarding a potential option to send their students to Gilbert.  According to the results, the option is not needed at this time.  Dr. Trujillo would like to review the option in January 2023 and possibly use it as a recruiting tool for employees for the 2023-24 school year.  2022-23 Open enrollment applications were due March 1 and the applications will be brought to the board for approval at the April 11 regular meeting. 

Motion by Mosiman, second by Holck to approve the Resolution Appointing UMB Bank, N.A.of West Des Moines, Iowa as Paying Agent, Bond Registrar, and Transfer Agent, Approving the Paying Agent, Bond Registrar and Transfer Agent Agreement and Authorizing the Execution of Same for $7,985,000 General Obligation School Refunding Bonds, Series 2022.  Roll Call Vote: Ayes: Bennett, Holck, Janorschke, Mosiman, and Ricklefs.  Motion carried unanimously.

Motion by Mosiman, second by Holck to approve the Tax Exemption Certificate for Refunding Bonds, Series 2022.  Roll Call Vote: Ayes: Bennett, Holck, Janorschke, Mosiman, and Ricklefs.  Motion carried unanimously.

Motion by Mosiman, second by Holck to approve the Continuing Disclosure Certificate for Refunding Bonds, Series 2022.  Roll Call Vote: Ayes: Bennett, Holck, Janorschke, Mosiman, and Ricklefs.  Motion carried unanimously.

Motion by Mosiman, second by Holck to approve the Resolution Authorizing the Issuance of General Obligation School Refunding Bonds, Series 2022, in the Amount of $7,985,000, and Levying a Tax for the Payment Thereof.  Roll Call Vote: Ayes: Bennett, Holck, Janorschke, Mosiman, and Ricklefs.  Motion carried unanimously.

Secretary Hopkins submitted the preliminary 2022-23 proposed certified budget.  Motion by Mosiman, second by Janorschke to set a public hearing on the proposed certified budget for Monday, April 11, 2022 at 6pm in the Intermediate LMC, 103 Mathews Drive, Gilbert, IA 50105.  Motion carried unanimously.

Secretary Hopkins reviewed the February 2022 Financial Reports and information from the district’s auditor, Nolte, Cornman & Johnson PC, regarding requesting an extension to the State Auditor’s Office for the FY21 audit due to several circumstances out of their control (shortness of staff, COVID, and other illnesses).  The State Auditor approved the June 30, 2022 extension request on March 7, 2022.  The board suggested to possibly ending the relationship with Nolte, Cornman & Johnson PC, due to the importance of filing audits on time for future bonding opportunities.  The three-year audit contract (FY21-FY23) with Nolte, Cornman & Johnson PC will be reviewed.

Motion by Holck, second by Mosiman to approve the consent agenda:

Increase UMB Bank of West Des Moines, IA depository limit from $200,000 to $1,000,000;

2022-2023 AEA Purchasing Agreement;   

Minutes of the meeting held February 14 and February 21, 2022;

Bills and claims for February 15, 2022 – March 7, 2022;

Financial Reports for February;

Personnel

                        Resignations

Hannah Atwell, IS Reading Interventionist, Effective End of 2021-22 School Year

Melynda Moritz, 6-12 ELP Coordinator, Effective End of 2021-22 School Year

Tracy Rial, Asst. HS Football Coach, Effective Immediately

Staci Sniezek, MS Volleyball Coach, Effective Immediately

Robert Terrones, 8th Grade Baseball Coach, Effective Immediately           

Support Staff Contract Assignments/Changes

                                    Martha Gampietro, MS Cook Assistant @ $12.00/hr 4 hrs/day, Effective March 7, 2022

Holly Lester, HS Academic Study Hall Supervisor (DOP) @ $13.00/hr 7 hrs/Day,

Effective February 16, 2022

Co-Curricular Staff Assignments for the 2021-2022 School Year

                                    Taylor Brown, Associate MS Girls Track @ $1,096

Graham Lundt, Associate MS Boys Track @ $1,096           

Certified Staff Contract Assignments/Changes

Joy Busch, .50 FTE MS Spanish @ BS+10 Step 6, Effective 2022-23 School Year

Leigh Randall, Transfer to 1.0 FTE 7th Grade Social Studies Teacher, Effective 2022-

23 School Year

Tanner Stutzman, 1.0 FTE 9-12 Vocal Music @ BS Step 7 and HS Vocal Music

Director @ $5,113, Effective 2022-23 School Year

Administration Contract/Changes

Cindy Bassett, Transfer from Interim HS Principal to HS Principal 230 days @

$110,000, One-Year Contract August 1, 2022-July 31, 2023

John Ronca, Transfer from Interim Asst HS Principal to Asst HS Principal 210 days

@ $80,000, One-Year Contract August 1, 2022-July 31, 2023

Open Enrollment-Out 2021-22:

            Approved

Aditya Math to Ames CSD

Fundraisers:

The District Fundraiser Calendar was received.

Motion carried unanimously.

Upcoming Board Meeting & Events:

April 4 – 5:00 p.m. – 6:30 p.m. – Special Meeting/Work Session to Interview Facilities Master

Planning Services per RFP

April 4 – 6:30 p.m. – Special Meeting/Closed Session – Annual Superintendent Performance Review

April 11 – 6:00 p.m. – Budget Hearing & Regular Board Meeting

May 9 – 6:00 p.m. – Regular Board Meeting

Motion by Holck, second by Mosiman to adjourn the meeting.  Motion carried unanimously.  Meeting adjourned at 6:59 p.m. 

 

                                                                                                                                                                                                  

Andrew Ricklefs, Board President                                                    Gail Hopkins, Board Secretary

hopkinsg@gilbe… Fri, 03/11/2022 - 15:36

Board Minutes - 2022.03.29-Negotiations Opening Proposals

Board Minutes - 2022.03.29-Negotiations Opening Proposals

NEGOTIATIONS MEETING OF THE GILBERT COMMUNITY SCHOOL DISTRICT AND GILBERT EDUCATION ASSOCIATION

District Office Conference Room

March 29, 2022

The Gilbert Community School District and the Gilbert Education Association started negotiations of the 2022-2023 collective bargaining agreement on Tuesday, March 29, 2022 at 5:00 P.M. with the Gilbert Education Association presenting their proposal at 5:00 P.M.

Present:   Stephanie Klaffke, Curtis Martinek and Amanda Ostrem, GEA Representatives.  Dr. Christine Trujillo, Supt, Gail Hopkins, Board Secy, Jeff Mosiman, and Andrew Ricklefs, Gilbert Community School District Representatives.  There were no guests present.

The GEA representatives provided a Negotiations Proposal Rationale for 2022-23 School Year presentation.

Monies:

The Gilbert Education Association proposed the following for the 2022-2023 fiscal period to be placed on the current Schedule A.  Any additional time added to the contract shall be calculated and paid on a per diem based on the 2022-2023 salary schedule, including TSS monies, respectively.  This includes the following:

  • If individual health insurance were to come in at a cost increase of less than 2.48% or less than 0% increase on dental insurance, then that unspent balance would be used to fund the negotiated salary schedule.   
  • This proposal would fund salaries and benefits at a total package increase of 6.00% and would use $597,764, increasing base from $36,520 to $38,450 for the 2022-2023 fiscal period. ($1930 increase on base)
  • This proposal would also utilize 6.00% total package increase for the 2022-2023 fiscal period in alignment with the matrix disbursement of the 2021-2022 fiscal period with the addition of aged steps, eligible lane transfer, continuation of insurance package, and increase on payment salary schedule “A” to include 1% longevity on all masters lanes (i.e the addition of Step 28 on all masters lanes).
  • If state supplemental aid were to come in at an amount greater than 2.5%, then those additional dollars generated would become open for additional negotiations.
  • Maintain TSS distribution at current 70% equally distributed and 30% indexed.  More details will be in a separate Memo of Agreement.

The GEA Initial Meeting adjourned at 5:15 P.M.

The Gilbert Community School District presented their proposal at 5:15 P.M.

Present:   Stephanie Klaffke, Curtis Martinek and Amanda Ostrem, GEA Representatives.  Dr. Christine Trujillo, Supt, Gail Hopkins, Board Secy, Jeff Mosiman, and Andrew Ricklefs, Gilbert Community School District Representatives.  There were no guests present.

The Gilbert CSD Initial proposal included the following:

  • This proposal would be to use new money to fund salaries and benefits at a total package increase of 4.10% and would use $408,407, with a base increase of $1,095, with the addition of aged steps, and increase on payment salary schedule “A” to include 1% longevity on all master lanes.
  • 1.20% in Retention Payments already made in FY22, $119,492
  • Maintain TSS distribution at current 70% equally distributed and 30% indexed.
  • 2.48% increase in Health/Dental Insurance

Total 5.30%

 

The Gilbert CSD Initial Meeting adjourned at 5:30 P.M.

____________________________________                               ______________________________________

          Andrew Ricklefs, Board President                                                Gail Hopkins, Board Secretary

hopkinsg@gilbe… Wed, 03/30/2022 - 10:56

Board Minutes - 2022.04.04

Board Minutes - 2022.04.04

Board of Education

Special Meeting/Work Session for Facilities Master Planning and Closed Session for Annual Superintendent Performance Review

Gilbert Community School District

District Office Conference Room, 103 Mathews Drive – Gilbert, IA 50105
April 4, 2022

A special meeting/work session/closed session of the Gilbert Community School Board of Directors for the purpose of facilities master planning and annual superintendent performance review was called to order by President Andrew Ricklefs at 5:01 p.m. and the following members answering roll call:  Josh Bennett, Tyler Holck, Alex Janorschke and Jeff Mosiman. 

Administration Present:  Dr. Christine Trujillo, Supt.

Staff Present:  Jason Holtan

Visitors Present:  None

Motion by Holck, second by Mosiman to approve the agenda.  Motion carried unanimously.

Facilities Master Planning RFP Interviews –

5:02 p.m. – 5:48 p.m.

Rachelle Hines and Tom Wollan, FRK Architects + Engineers – West Des Moines, Iowa presented to the board.  The presentation was approximately 30 minutes in length, followed-up with questions and discussion with the board.

5:51 p.m. – 6:34 p.m.

Courtney Koch, Kent Lutz, Andrew Miller, and Kristi Ploen, CMBA Architects - Des Moines, Iowa presented to the board.  The presentation was approximately 25 minutes in length, followed-up with questions and discussion with the board.

Ricklefs and Bennett left at 6:25 p.m. to attend the 2nd grade concert.

Vice President Jeff Mosiman called a break from 6:35 p.m. to 7:04 p.m.

President Mosiman resumed the meeting at 7:04 p.m., with all board members present:  Bennett, Holck, Janorschke, and Mosiman.

The board discussed the two firms (FRK and CMBA) and their Facilities Master Planning services presented to the board.  After a 10-minutes discussion, motion by Mosiman, second by Janorschke to approve the Facilities Master Planning Services RFP from CMBA Architects - $22,000.  Motion carried unanimously.

Motion by Mosiman, second by Bennett to go into closed session for superintendent evaluation as provided by Iowa Code Section 21.5(1)(i).  Roll Call - Aye:  Bennett, Holck, Janorschke, Mosiman, and Ricklefs.  Motion carried unanimously.  Closed session began at 7:22 p.m. and ended at 8:23 p.m.

Upcoming Board Meeting & Events:

April 11 – 6:00 p.m. – Budget Hearing & Regular Board Meeting

May 9 – 6:00 p.m. – FY22 Budget Amendment Hearing & Regular Board Meeting

Motion by Holck, second by Mosiman to adjourn the special meeting/work session.  Motion carried unanimously.  Meeting adjourned at 8:25 p.m. 

 

                                                                                                                                                                                                  

Andrew Ricklefs, Board President                                                    Gail Hopkins, Board Secretary

 

hopkinsg@gilbe… Wed, 04/06/2022 - 13:42

Board Minutes - 2022.04.11

Board Minutes - 2022.04.11

2022-23 BUDGET HEARING HEARING

Gilbert Community School District

Intermediate LMC

103 Mathews Drive Gilbert, IA 50105

April 11, 2022

President Andrew Ricklefs opened the 2022-23 Budget Hearing of the Gilbert Community School Board of Directors at 6:03 p.m. with the following board members present:  Josh Bennett, Tyler Holck and Alex Janorschke. Absent:  Jeff Mosiman

Secretary Hopkins provided a 2022-23 Budget Presentation

No written comments were received and no one spoke for or against the proposed 2022-23 Budget via email or by phone.

President Ricklefs adjourned the Public Hearing at 6:11 p.m.

REGULAR MEETING OF THE GILBERT COMMUNITY SCHOOL BOARD

Intermediate LMC

103 Mathews Drive Gilbert, IA 50105

April 11, 2022

The regular meeting of the Gilbert Community School Board of Directors was called to order by President Andrew Ricklefs at 6:11 p.m. and the following members answering roll call:  Josh Bennett, Tyler Holck  and Alex Janorschke.  Absent:  Jeff Mosiman    

 Administration Present:  Dr. Christine Trujillo, Supt, Carrie Clark, Director of Teaching, Learning and Leadership, and Vic Vanderpool, Director of HR & Special Projects.

Staff Present:  Jason Holtan, Deb Purcell, Stephanie Klaffke, Amanda Ostrem and Curtis Martinek

Visitors Present:  Brad Vincent, Cherie Torresi, and Teresa Nissen, Gilbert Days Representatives.   Joe Coley, Courtney Koch and Andrew Miller, CMBA Architects Representatives.

Motion by Janorschke, second by Bennett to approve the agenda.  Motion carried unanimously.

Public Forum –

Brad Vincent, Cherie Torresi, and Teresa Nissen addressed the board regarding Gilbert Days on Main, August 5 and 6, 2022.  They requested school board approval to use school grounds and the involvement of school clubs and organizations.

Announcements/Celebrations –

Carolyn Miller, HS Ag Ed Instructor, and 12 students and parents presented a 10-minute Costa Rica Trip presentation for the board.

6:27 p.m. – Alex Janorschke left the meeting.

Dr. Christine Trujillo, Supt., congratulated everyone involved in a very successful, amazing 2022 Prom!  The Channel 13 WHO Make-A-Wish video of Amy Dunn, Gilbert student, receiving a ‘she shed’ built by Gilbert’s shop class was viewed. A big thank you to the Make-A-Wish Foundation.  Kindergarten Round-Up was held on Friday, April 1, with 107 students attending.  Iowa State Football will hold a Spring Scrimmage at the Gilbert Stadium on Friday, April 15 at 5:00 p.m.  Saturday night, April 16 is the Annual Gilbert Education Foundation Event at Ames Golf & Country Club 5:00 p.m. – 10:00 p.m.

Administrator Reports –

The Board received the Custodial, Grounds, and Food Service Reports.

Dr. Trujillo, Supt., informed the board of a very successful negotiations process this year, a true team effort, settling on a total package of 4.1%.  The GEA negotiations team members present were:  Stephanie Klaffke, Amanda Ostrem and Curtis Martinek.  Everett Charlson was unable to attend.

Deb Purcell, Food Service Director, shared the Local Wellness Policy Progress Report with the board.

Dr. Trujillo, Supt., provided an Open Enrollment update for the board; very few spots are available at this time.  Kindergarten would need 18 more students in order to add another Kindergarten section.

Dr. Trujillo, Supt., informed the board that Gilbert is the recipient of seven stem grants totaling over $3,000.

Board Reports –

Graduation will be held on Sunday, May 22, 2022 at 2:00 p.m. and the Annual Employee Recognition will be held on Tuesday, May 31, 2022 with the addition of two new awards to be given to staff, Excellence in Education Award and Gilbert Above and Beyond Award.  Staff will nominate the two award winners and a committee will determine the winners.

Facilities Reports –

Joe Coley, Courtney Koch and Andrew Miller, CMBA Architects, discussed next steps with the board.  They will be working with the core group, Josh Bennett, Tyler Holck, Dr. Trujillo, and two more team members determined by Dr. Trujillo. 

Sam Stagg, 10FOLD, provided an email update on the Bike/Pedestrian Path Extension Project.  The original concrete contractors backed out, so at this point, a summer project timeline is still possible, but that will depend upon the interest of the contractors.

Dr. Trujillo, Supt., reviewed the Denovo Transportation Review and Analysis report with the board. 

Dr. Trujillo also provided an update on the athletic fields.  A meeting will be held on Wednesday, April 13 at 2:00 p.m. with all players at the table so everyone is on the same page. 

Old Business –

Motion by Holck, second by Bennett to approve the 2022-2023 Certified Budget and Levy Property Taxes for Fiscal Year 2022-2023 for the Regular Program Budget Adjustment as allowed under section 257.14, Code of Iowa.  Motion carried unanimously.

New Business –

Motion by Bennett, second by Holck to approve the Cheer Team to attend NCA Nationals in Dallas, TX January 19-23, 2023.  Motion carried unanimously.

Motion by Holck to approve Raptor Technologies subscription services 38 months $10,514, second by Bennett.  Motion carried unanimously.

Motion by Bennett, second by Holck to approve the FY2021 District Audit.  Motion carried unanimously.

Motion by Holck, second by Bennett to approve the publication of a public hearing to amend the current budget for fiscal year 2021-2022 for Monday, May 9, 2022 at 6:00 p.m.  Motion carried unanimously.

Motion by Holck, second by Bennett to ratify collective bargaining contract with GEA for 2022-2023 including the following:

1) If individual health insurance were to come in at a cost increase of less than 2.48% or less than 0% increase on dental insurance, then that unspent balance would be used to fund the negotiated salary schedule;  

2) This proposal would fund salaries and benefits at a total package increase of 4.10% and would use $408,407, increasing base from $36,520 to $37,615 ($1,095 increase) for the 2022-2023 fiscal period;

3) This proposal would also utilize 4.10% total package increase for the 2022-2023 fiscal period in alignment with the matrix disbursement of the 2021-2022 fiscal period with the addition of aged steps, eligible lane transfer, continuation of insurance package, and increase on payment salary schedule “A” to include 1% longevity on all masters lanes (i.e. the addition of Step 28 on all masters lanes);

4)  If state supplemental aid were to come in at an amount greater than 2.5%, then those additional dollars generated would become open for additional negotiations; and

5)  Maintain TSS distribution at current 70% equally distributed and 30% indexed.  More details will be in a separate Memo of Agreement.  Motion carried unanimously.

Motion by Holck, second by Bennett to approve the renewal of 2022-23 teacher contracts and placement on the 2022-23 salary schedule.  Motion carried unanimously.

Secretary Hopkins reviewed the March 2022 Financial Reports.

Motion by Holck, second by Bennett to approve the consent agenda:

            UNI and Cooperative Educational Agencies Agreement 2022-23 Academic Year;

            William Penn University Student Teaching and Student Clinical Experience Agreement for five

years (2022-2027);

            University of Toledo Nursing Student Education Affiliation Agreement 2021-22 Academic Year;

Minutes of the meeting held March 7, March 29 and April 4, 2022;

            Bills and claims for March 8, 2022 – April 11, 2022;

            Financial Reports for March;

            Fund Transfer from General Fund (Perkins) to Activity Fund (FFA and AgEd) $5,631.19;

Personnel

                        Resignations

Calie Breneman, 3-5 Sped Teacher, Effective End of 2021-22 School Year

Pam Overland, Elem Sped Associate, Effective April 6, 2022

Randy Sniezek, JH Boys Basketball, Effective Immediately

Karl Terrones, JH Boys Basketball, Effective Immediately

Robert Terrones, Asst. JH Boys Basketball, Effective Immediately

Katie Wallace, Kindergarten Teacher , Effective End of 2021-22 School Year

Support Staff Contract Assignments/Changes

                                    Jeremiah Bronson, Preschool Sped Associate 3 hrs/day Tues-Friday @ $13.00/hr,

Effective April 7, 2022

Sarah Gordon, Transfer from MS SPED Associate to Preschool Associate, Effective

April 11, 2022

Jaden Moore, Transfer from MS Studyhall Supervisor 3.25 hrs/day to MS SPED

Associate 7 hrs/day, Effective April 11, 2022

Danielle Pepper, Preschool Sped Associate 3.5 hrs/day Tues-Friday @ $13.00/hr,

Effective April 7, 2022

Co-Curricular Staff Assignments for the 2021-2022 School Year

                                    Brent Delger, Asst. Baseball @ $3,287

Jeremy Eldred, Head Baseball @ $5,478

Cale Jensen, Asst. Baseball @ $3,287

Jacob Overman, Volunteer HS Girls Track

Grant Walker, Girls Golf @ $4,017

Certified Staff Contract/Changes 2021-2022 School Year

Christopher Johnson, Spring MS Dramatics @ $609

Jennifer Schnormeier, National Honor Society @ $548

Lauren Stephens, Spring MS Dramatics @ $609

Lauren White, Spring MS Dramatics @ $609

Certified Staff Contract/Changes 2022-2023 School Year

                                    Cooprider-Brown, Ashley, Elementary Music @ $1,128

Davidson, Elise, Elementary Music @ $1,128

Delancey, Amanda, Dance Team Sponsor @ $564

Gorman, Hannah, 1.0 FTE MS Counselor @ MS Step 2 and 5 Additional Contract Days

Hackbarth, Zackery, Thespian Club @ $564, Large Group Speech @ $1,693, IE

Speech @ $1,693, Fall Play Director @ $1,693 and Spring Play Director @ $1,693

Hamblin, Rebekah, Co-HS Student Council @ $564

Johnson, Christopher, Transfer from Shared .60 FTE MS Vocal Music to 1.0 FTE Not Shared @ BS+30 Step 15 and MS Vocal Music @ $1,128

Kiley-Rossow, Erin, Jr. Class Sponsor @ $376

Lundt, Graham, Jr. Class Sponsor @ $376

Maguire, Jennifer, Art Club @ $564 and Yearbook Sponsor @ $564

Maresca, Avery, 1.0 FTE 4th Grade Teacher @ BS Step 2

Meaney, Kayla, 1.0 FTE Kindergarten Teacher @ BS Step 3

Moore, Lacie, Co-HS Student Council @ $564

Ostrem, Amanda, MS Science Olympiad @ $564

Pohl, Bonnie, FCCLA Sponsor @ $564

Randall, Leigh , MS Student Council @ $564

Rinehart, Cara, HS Science Olympiad @ $564

Schurr, Heather, Large Group Speech @ $1,693 and IE Speech @ $1,693

Shuka, Matthew, 1.0 FTE 5th/6th Band @ BS Step 2 and ES Music Director @ $1,128

Sippel, Krista, 1.0 FTE Kindergarten Teacher @ BS Step 11

Skartvedt, Michelle, Jr. Class Sponsor @ $376

Sniezek, Staci, MS Student Council @ $564

Spohnheimer, Melanie, MS Band @ $1,881

Stein, Nicholas, 1.0 FTE HS PE/Health Teacher @ BS Step 1

Tinder, Byron, HS Band @ $5,266

Co-Curricular Staff Assignments for the 2022-2023 School Year

                                    Auderer, Scott , Head Wrestling @ $5,642

Barr, Jeff, Asst. MS Cross Country @ $1,505 and Asst. MS Boys Track @ $1,505

Bloem, Mackenzie, Asst. Volleyball @ $3,385 and Asst. MS Girls Track @ $1,505

Chambliss, Katrina, Asst. MS Volleyball @ $1,505

Charlson, Everett, Asst. Boys Track @ $3,385 and Volunteer MS Football

Clark, James, Volunteer Wrestling

Currans, Heather, Co-Head Girls Soccer @ $2,069 and Co-Asst Girls Soccer @ $1,693

Davis, Jon, Volunteer MS Wrestling

Durbin, Greg, Volunteer HS Wrestling

Eagan, Jeffrey, Volunteer Girls Basketball

Flynn, Elizabeth, MS Volleyball @ $2,257

Franzen, Joel, Head Boys Track @ $4,138 and Asst. MS Baseball @ $1,505

Frisk, Michael, Head Girls Basketball @ $5,642

Gescheidler, Jared, Asst Football @ $3,385

Gillette, Jeff, Asst. Girls Basketball @ $3,762

Graves, Nathan, Asst Wrestling @ $3,385

Green, Ron, Volunteer Football

Gregersen, Kylie, Asst Volleyball @ $3,385

Hague, Robert, Asst. Boys Basketball @ $3,762

Hales, Jerry, MS Cross Country @ $2,257, MS Boys Track @ $2,257 and Asst. Boys Basketball @ $3,762

Hanson, Jake, Asst. HS Football @ $3,762 and Asst. Boys Basketball @ $3,762

Hurn, Jodi, Head Girls Track @ $4,138

Hyde, Michael , MS Football @ $2,257 and Asst. Boys Soccer @ $3,385

Isenhart, Tom, Volunteer Girls Soccer

Jensen, Cale, Volunteer Football

Johnson, Stacy, Asst. Girls Track @ $3,385

Jones, Danny, Co-Head Girls Soccer @ $2,069 and Co-Asst Girls Soccer @ $1,693

Jordison, Bradley, Head Boys Soccer @ $4,138

Kautman, Laura, Head Girls Cross Country @ $4,138 and Asst. Girls Track @ $3,385

Kavanagh, Austin, Volunteer Football

Klein, Cael, Assoc. Boys Soccer @ $2,200

Kruse, Michael, MS Football @ $2,257, Asst. Girls Basketball @ $3,762, and MS Softball @ $2,257

Lester, Holly, Head Boys Golf @ $4,138

Loney, Steve, Volunteer Football

Lundt, Graham, Head Football @ $5,642

Lynch, Rob, Asst. Girls & Boys Golf @ $3,385

Maguire, Jennifer, Volunteer Fall Cheerleader Sponsor

Martinek, Curtis, Volunteer Football

Meseke, Adam, Volunteer Asst. Girls Soccer

Miller, Carolyn, Volunteer HS Volleyball

Moore, Andrew, Volunteer Football

Mosiman, Samuel, Assoc. HS Boys Basketball @ $2,200

Nunez-Hiraldo, Xarianna, Volunteer Asst. HS Girls Basketball

O'Neill, Kris Anne, Asst. Girls Soccer @ $3,385

Onken, Wesley, MS Football @ $2,257, Asst. MS Girls Basketball @ $1,505, MS Boys Basketball @ $2,257, Head MS Girls Track @ $2,257 and Asst.

Softball @ $3,385

Orr, Mike, MS Football @ $2,257

            Powers, Tate, Asst. Girls Basketball @ $3,762

Risdal, Lexy, Volunteer HS Fall Cheerleading Sponsor and Winter Cheerleader Sponsor-Wrestling @ $2,257

Schmidt, Danny, Volunteer HS Wrestling

Schnormeier, Jennifer, MS Volleyball @ $2,257

Shuka, Jonathan, Volunteer Wrestling

Shuka, Matthew, Head MS Wrestling @ $2,257 and Asst. HS Wrestling-50% @ $1,693

Shuka, Stephen, Asst. HS Wrestling-50% @ $1,693

Sniezek, Randy, Asst. Football @ $3,385, MS Girls Basketball @ $2,257 and MS Softball @ $2,257

Sniezek, Staci, Head Softball @ $5,642

South, Jeff, Volunteer Football

Staudacher, Kyle, Volunteer Asst. HS Boys Track

Sturtz, Madalyn, Asst. Volleyball @ $3,385

Sytsma, Cody, Volunteer Football

Sytsma, Jordan, Fall Cheerleader Sponsor @ $1,505

Terrones, Barrie, Head Boys Basketball @ $5,642

Terrones, Karl, MS Girls Basketball @ $2,257

Terrones, Robert, MS Girls Basketball @ $2,257

Thomas, Aaron, Asst. Boys Track @ $3,385 and Head Boys Cross Country @ $4,138

Van Winkle, Kyle, Asst. HS Football @ $3,385

Open Enrollment-Out 2022-23:

            Approved Ames CSD

Munaf Ahmmed, Bevin Bhave, Zoe Binkowski, Lexi Danner, Chloe  Sandness, Amelia  Spence, Isabelle Spence, Ann Buchholz, Ruby Rebarcak, Divija Roy, Micah Buchholz, Piper Binkowski, Kinsey Rebarcak, Josiah Buchholz, Vania Pena, Colton Hibbing, Mae Loecke, Oliver McCormic, London Hibbing, Zachery Locke, Avery Casanova, Chase Glotfelty, Christopher  Opheim, Robert Glotfelty, Blair Hibbing, Easton Mittelstaedt, Owen McCormic, Naomi Pena

                        Approved Stratford CSD

                                    Quinn Crim, Adalyn Crim, Sadie Crim

Approved Roland Story CSD

                                    Noah Burger

Open Enrollment-In 2022-23:

            Approved from Ames CSD

Evelyn Bronson, Emmett  Balbiani, Ada Becker, Maxwell Boote, David Bronson, Kinley Brown, Mila Reich, Emalyn Rumelhart, Madisyn Brandt, Logan Bong, Ryder Bong, Will Fennelly, Clementine Barton, John Boote, Haley  Robak, Alexander Rodden, Levi Robak, Brooklyn Brandt, Viggo Barton, Roman Barton

Approved from United CSD

Hogan Bents, Gabriel Dunn, Savannah Goza, Freva Marshall, Braelyn Merideth, Leander Merical-Castro

Approved from Roland Story CSD

Truman Stephenson, EllaRae Wright, Vivian Gibson, Lennon Gibson

Approved from South Hamilton CSD

Nicholas Jewel

Denied from Ames CSD

Levi Medema, Diomedes Moss, Baine Medema, Aubrey Brandt, Colton Banner,

Laurel Hanson , Suraya Horrach, Chloe Dacken, Stephan Dietrich, Elijah Hufford, Daniel Pals, Edward Vanderwater, Kailee Vanderwater, Mya Frisk, Garrett Hanson, Estelle Wong, Nathan Dietrich, Emma Dacken

Denied from Roland Story CSD

Melody Starrett

Denied from United CSD

Chloe Mosby, Max Vogel, Arsen Merical-Castro, Maximus Merical-Castro, Edward

Heller

Denied from Boone CSD

Seth Thompson, Claire Thompson, Ethan Thompson

Denied from Nevada CSD

Miah Mogard

Fundraisers:

The District Fundraiser Calendar was received.

Motion carried unanimously.

Upcoming Board Meeting & Events:

            May 9 – 6:00 p.m. – Budget Amendment Hearing & Regular Board Meeting

May 22 – 2:00 pm. – Graduation

May 31 – Annual Employee Recognition Breakfast

            June 13 – 6:00 p.m. – Regular Board Meeting

Motion by Holck, second by Bennett to adjourn the meeting.  Motion carried unanimously.  Meeting adjourned at 7:24 p.m. 

 

                                                                                                                                                                                                  

Andrew Ricklefs, Board President                                                    Gail Hopkins, Board Secretary

hopkinsg@gilbe… Mon, 04/18/2022 - 10:30

Board Minutes - 2022.05.09

Board Minutes - 2022.05.09

CLOSED SESSION BOARD OF EDUCATION

Gilbert Community School District

District Office Conference Room

103 Mathews Drive Gilbert, IA  50105

May 9, 2022

The Gilbert Community School Board of Directors was called to order by President Andrew Ricklefs at 5:00 p.m. and the following members answering roll call:  Josh Bennett, Jeff Mosiman  Absent:  Alex Janorschke and Tyler Holck arrived at 5:17 p.m.

Administration Present:  Dr. Christine Trujillo, Supt and Gail Hopkins, Secretary

Visitors Present:  Carrie Weber, School Attorney

Motion by Mosiman, second by Bennett to approve the agenda.  Motion carried unanimously.

Motion by Mosiman, second by Bennett to go into closed session for Iowa Code Section 21.5(1)(a):  To review or discuss records which are required or authorized by state or federal law to be kept confidential or to be kept confidential as a condition for that governmental body’s possession or continued receipt of federal funds and

Iowa Code Section 21.5(1)(c):  To discuss strategy with counsel in matters that are presently in litigation or where litigation is imminent where its disclosure would be likely to prejudice or disadvantage the position of the governmental body in that litigation.  Roll Call - Aye:  Bennett, Mosiman, and Ricklefs.  Motion carried unanimously.  Closed session began at 5:01 p.m. and ended at 5:55 p.m.

Motion by Holck, second by Mosiman to adjourn the meeting.  Motion carried unanimously.  Meeting adjourned at 5:55 p.m. 

2021-22 BUDGET AMENDMENT HEARING

Gilbert Community School District

Intermediate LMC

103 Mathews Drive Gilbert, IA 50105

May 9, 2022

President Andrew Ricklefs opened the 2021-22 Budget Amendment Hearing of the Gilbert Community School Board of Directors at 6:00 p.m. with the following board members present:  Josh Bennett, Tyler Holck, Alex Janorschke (Via Zoom) and Jeff Mosiman.

Secretary Hopkins provided the 2021-22 Budget Amendment Information

No written comments were received and no one spoke for or against the proposed 2021-22 Budget Amendment via email or by phone.

President Ricklefs adjourned the Public Hearing at 6:01 p.m.

REGULAR MEETING OF THE GILBERT COMMUNITY SCHOOL BOARD

Intermediate LMC

103 Mathews Drive Gilbert, IA 50105

May 9, 2022

The regular meeting of the Gilbert Community School Board of Directors was called to order by President Andrew Ricklefs at 6:01 p.m. and the following members answering roll call:  Josh Bennett, Tyler Holck, Alex Janorschke (Via Zoom) and Jeff Mosiman. 

Administration Present:  Dr. Christine Trujillo, Supt, Carrie Clark, Director of Teaching, Learning and Leadership, Mike Danilson, MS Principal and Vic Vanderpool, Director of HR & Special Projects.

Staff Present:  Jason Holtan, Kris Larsen, and Lauren White

Visitors Present:  Courtney Koch and Andrew Miller, CMBA Architects Representatives, Brian Haessig, Story Construction (Via Zoom), Greg Larsen, Sean Wu, and Bo Xie,

Motion by Holck, second by Mosiman to approve the agenda.  Motion carried unanimously.

Public Forum – No Items

Announcements/Celebrations –

Congratulations to Kris Larsen, IS Cook Captain, Tyson Hungry Hero Award Winner.   The IS kitchen received a $5,000 award.

Sean Wu, MS Student, read his award winning “If I Were Mayor” essay.

Mr. Vic Vanderpool introduced Ian Smith, along with his wife Ashley, daughter Stella and baby boy in July.  Pending board approval in the consent agenda, Ian Smith will be the new Activities/Athletic Director starting July 1.

Dr. Christine Trujillo, Supt., presented the board with a certificate of recognition and a Gilbert coaster for School Board Recognition Month.

Administrator Reports –

The Board received the Custodial, Grounds, and Food Service Reports.

Board Reports –

Graduation will be held on Sunday, May 22, 2022 at 2:00 p.m. and the Annual Employee Recognition will be held on Tuesday, May 31, 2022 with the addition of two new awards to be given to staff, Excellence in Education Award, sponsored by Ryan & Gale Gehling Realtors and Fareway Above and Beyond Award, sponsored by Reynolds & Sheila Cramer.  Staff will nominate the two award winners and a committee will determine the winners.

Facilities Reports –

Courtney Koch and Andrew Miller, CMBA Architects, informed the board of what has been happening in the Facilities Master Planning process and what the next steps are. Board Member Holck suggested they meet with the core group, Josh Bennett, Tyler Holck, Dr. Trujillo, and two more team members determined by Dr. Trujillo, before the next staff meeting on May 31.

Sam Stagg, 10FOLD, provided an email update on the Bike/Pedestrian Path Extension Project.  Brian Haessig, Story Construction, is discussing a possible option with Sam that might make the project more appealing.

Brian Haessig, Story Construction, (Via Zoom), provided an update on the athletic fields, including the fencing, irrigation and electrical issues, along with a few items on the punch list.  Dr. Trujillo thanked Brian Haessig, along with Brent Randolph, for their incredible hard work on the athletic fields to ensure kids can play safely.

New Business –

Motion by Bennett, second by Mosiman to approve the request for the use of school grounds/equipment for Gilbert Days on Main August 5-6, 2022.  Motion carried unanimously.

Motion by Mosiman, second by Bennett to approve the 2021-2022 Certified Budget Amendment.  Motion carried unanimously.

Motion by Mosiman to approve the 2022-23 Salary Increases of approximately $1.00 per hour or 4.10%, which ever was higher, for At-Will Employees, second by Bennett.  Motion carried unanimously.

Motion by Mosiman, second by Bennett to approve the administration’s 2022-23 contract of employment recommendations and salary increases of approximately 4.1% for all administration and contracts as follows:  Mike Danilson – Middle School Principal 2 year contract, Amy Griffin – Intermediate School Principal 2 year contract, Staci Edwards – Elementary School Principal 2 year contract, Carrie Clark - 1.00 FTE Director of Teaching, Learning and Leadership 1 year contract, Dr. Christine Trujillo – Superintendent 3 year contract, Vic Vanderpool – Director of HR and Special Projects 1 year contract and Gail Hopkins – Director of Finance and Board Secretary 1 year contract.  Motion carried unanimously.  Cindy Bassett – High School Principal and John Ronca – Asst. High School Principal, were previously approved at the March 7, 2022 meeting.

Secretary Hopkins reviewed the April 2022 Financial Reports.  Discussion was held regarding flexibility account transfers.  During the 2017 Legislative Session, HF 565 (School District Flexibility Act) provided, upon board approval, the ability to transfer specific categorical fund balances to a Flexibility Account to be used for specific designated purposes.  Categorical fund balances eligible to be transferred to the Flexibility Account include:  HSAP, Professional Development, Statewide Voluntary Preschool Program funds, any expired or repealed state or local program funds and Teacher Leadership funds (2021 legislative session).  Funds transferred to the Flexibility Account may be used for one or more of the following:  start-up costs for the Statewide Voluntary Preschool  Program, Professional development costs, HSAP, Programs for at-risk students or dropout prevention costs, Gifted and talented program costs, deposit in unpaid student meal account(s) or any school district general fund purpose.  The board would like to proceed with a categorical fund transfer of HSAP FY21 unencumbered and unobligated fund balance.  A public hearing will be held on Monday, June 13, 2022 at 6:00 p.m. on a resolution to expend funds from district’s Flexibility Account.

Motion by Mosiman, second by Holck to approve the consent agenda:

            YSS Student Assistance Program Agreement 2022-23;

            DCAT – Credit Recovery Program three years (July 1, 2022-June 30, 2025);

            Vista Iowa – School Business Software Access & Support Agreement July 1, 2022 – June 30, 2023;

            Job Description Updates/Changes

                        Business Manager-Board Secretary to Director of Finance-Board Secretary

                        Technology Support Director to Director of Technology

                        Transportation Director and Mechanic to Transportation Manager

                        Student Success Coordinator to Student & Family Advocate

Minutes of the meeting held April 11, 2022;

            Bills and claims for April 12, 2022 – May 9, 2022;

            Financial Reports for April;

            Fund Transfer from General Fund to Activity Fund (MS FCCLA and IS Student Activity Fund)

$192.34;

Personnel

                        Resignations

Emily Carstens, 8th Grade Math Teacher, End of 2021-22 School Year

Katrina Chambliss, Asst. MS Volleyball Coach, Immediately

Nicole De Penning, IS Sped Associate, End of 2021-22 School Year

Samantha Deaton, Cook Assistant, April 27, 2022

Elizabeth Flynn, MS Volleyball Coach, Immediately

Joel Franzen, Asst. MS Baseball Coach, 2022-2023 School Year

Rebekah Hamblin, Jr. Class Sponsor, End of 2021-22 School Year

Jake Hanson, Freshman Boys BB Coach, Immediately

Jenny Holtan, Kitchen Captain, End of 2021-22 School Year

Ahjah Humphrey, IS Tech Lab Associate, End of 2021-22 School Year

Graham Lundt , Jr. Class Sponsor, End of 2021-22 School Year

Carolyn Miller , Volunteer Volleyball Coach, Immediately

Isabel Ollie, HS Sped Associate, April 22, 2022

Wes Onken, MS Boys Basketball Coach, 2022-2023 School Year

Tim Pezzetti, Athletic Director, End of 2021-22 Duties

Leigh Randall, MS Co-Student Council Sponsor, End of 2021-22 School Year

Lexy Risdal, Winter Cheerleading Sponsor, Immediately

Jen Schnormeier, 8th Grade Volleyball Coach, Immediately

Ivy Sickels, 6th Grade Social Studies Teacher and Yearbook Advisor, End of 2021-22

School Year

Lindsey Sinnwell, .50 FTE HS English Teacher/.50 FTE HS Studyhall Supervisor, End

of 2021-22 School Year

Erica White, 5th Grade Teacher, End of 2021-22 School Year

Support Staff Contract Assignments/Changes

                                    Ashley March, MS SH Supervisor 3.25 hrs/day @ $13.00/hr, Effective April 19, 2022

Support Staff Contract Assignments/Changes 2022-23 School Year

            Deborah K. Anderson, Substitute Bus Driver

Christopher Benda, Substitute Bus Driver

Hubert P. Bickelhaupt , Substitute Bus Driver

Adam Davis, Substitute Bus Driver

Jon Davis, Substitute Bus Driver

Holly Lester, Substitute Bus Driver

Kevin K. Litchfield, Substitute Bus Driver

Richard M. Sternberg, Substitute Bus Driver

Robert Terrones, Substitute Bus Driver

Certified Staff Contract/Changes 2022-2023 School Year

Joel Franzen, Transfer from HS Math to 8th Grade Math Teacher

Brittney Fredericks, 1.0 FTE HS Math Teacher @ MS Step 2

Adam Smith, 1.0 FTE MS/HS ELP Teacher @ BS Step 5

Kelli Theilen, 1.0 FTE 3rd-5th SPED Teacher @ BS+10 Step 5

Administration Contract/Changes 2022-2023 School Year

Ian Smith, Athletic Director 235 days @ $90,000, July 1, 2022

Co-Curricular Staff Assignments for the 2021-2022 School Year

                                    Noah Boekman, Asst. MS Baseball @ $1,461

Joe Drzycimski, Asst. MS Baseball @ $1,461

Joel Franzen, Transfer from Asst. MS Baseball to Head MS Baseball @ $2,191

Stacy Johnson, Asst. Softball (9th) @ $3,287

Nicholas Stein , Head MS Baseball @ $2,191

 

Co-Curricular Staff Assignments for the 2022-2023 School Year

                                    Katy Mason, HS Basketball Cheer Coach @ $2,257

Andrew Moore, Transfer from Volunteer FB to HS Asst. FB Coach @ $3,385

Lexy Risdal, Asst. Competition Cheer Coach @ $376

Nicholas Stein , Asst. Boys Basketball (9th) @ $3,762

Jordan Sytsma, Head Competition Cheer Coach @ $1,128

TLS Positions for the 2022-2023 School Year

Instructional Coach - $9,500

Ashley Soma

Melissa Jones

Lindsey Good

Jen Schnormeier

CSI-Computer Science Implementation Team Member - $3,000

Angie Bonthuis – Elem

Steven Burianek- Elem          

Caroline Moffitt - Int.

Jerry Hales- Int          

Wes Onken- MS        

Amanda Ostrem-MS  

Troy Staudt - HS

Lynne Reid – HS

Grade Level Leader - $2,500

            Colbi Terrones - preschool

Nicole Klaver - Kindergarten

Stephanie Strudthoff - 1st

Brittany McAlexander - 3rd

Chelsea Steil - 4th

Randy Sniezek - 5th

Katy Charlson - 6th

Lauren White - 7th

Mike Kruse - 8th

Department Leader - $2,500

Tammy Tinder-MS SPED

Jenny Thomas - Counseling

Ashley Brown - Elem Specials

Sarah Osborn - Int. SPED

            Everett Charlson   HS Science

Curtis Martinek- HS Math

Heather Schurr- HS Soc. St.

Cathy Anderson - HS Eng.

            Michelle Skartedt - HS SPED

Scott Auderer - HS PE

Vicki Hales - CTE

Lacie Moore- HS Spanish

District Leadership Team - $3,000

Stephanie Strudthoff

Beth Hochstetler

Veronica Bresnahan

Heather Currans- Elem

DeeDee Haselhoff-Elem

Angie Bonthuis- Elem

Katie Nees- Int.

Mackenzie Bloem- Int

Kristy Danilson

Wes Onken-MS

Laura Kautman- MS

Amanda Ostrem

Jeff Barr

Graham Lundt

Jen Maguire

Jordan Sytsma

Vicki Hales

Tracy Tensen

Cara Rinehart

Wellness Coordinator - $1,000

Joni Tickle

Colbi Terrones

Karen Mongar

Stephanie Klaffke

Staci Sniezek

Jenni Thomas

Rebekah Hamblin

Jodi Hurn

Review Team - $1,000

Ashley Soma - Elem

Colbi Terrones - Elem

Deanna Haselhoff-Elem

Nicole Klaver - Elem

Kristy Danilson - Int

Sam Mosiman - Int

Jayd Brown - Int.

Lindsey Good - MS

Laura Kautman - MS

Katy Charlson-MS

Jodi Hurn-HS

Curtis Martinek-HS

Open Enrollment-Out 2022-23:

            Approved Ames CSD

Cillian Artair McCollum

Nicholas Wu

Open Enrollment-In 2022-23:

            Approved from Nevada CSD

McKenna Koehler

Fundraisers:

The District Fundraiser Calendar was received.

Motion carried unanimously.

Upcoming Board Meeting & Events:

            May 22 – 2:00 pm. – Graduation

May 31 – Annual Employee Recognition Breakfast

            June 13 – 6:00 p.m. – Regular Board Meeting

Motion by Holck, second by Mosiman to adjourn the meeting.  Motion carried unanimously.  Meeting adjourned at 7:04 p.m. 

 

 

                                                                                                                                                                                                  

Andrew Ricklefs, Board President                                                    Gail Hopkins, Board Secretary

hopkinsg@gilbe… Thu, 05/12/2022 - 11:50

Board Minutes - 2022.06.13

Board Minutes - 2022.06.13

Flexibility Account Public Hearing

Gilbert Community School District

Intermediate LMC, 103 Mathews Drive – Gilbert, IA 50105

June 13, 2022

Vice President Jeff Mosiman opened the Flexibility Account Public Hearing of the Gilbert Community School Board of Directors at 6:00 p.m. with the following board members present:  Josh Bennett, and Alex Janorschke  (Via Zoom, due to out of town for work).  Absent:  Tyler Holck and Andrew Ricklefs

Pursuant to Chapters 21 and 298A Code of Iowa Public Hearing

This hearing is on a resolution to expend funds from district’s Flexibility Account for FY 22 unpaid student meal accounts and FY22 staff payroll and benefits, but not limited to any General Fund purpose. These funds, in the amount of $100,000.00, were unexpended and unobligated from the Home School Assistance Program (Project 1113) for FY21.

Secretary Hopkins briefly reviewed the Flexibility Account proposed Resolution.

No written comments were received and no one spoke for or against the proposed resolution via email or by phone.

Vice President Mosiman adjourned the Public Hearing at 6:01 p.m.

REGULAR MEETING OF THE GILBERT COMMUNITY SCHOOL BOARD

Intermediate LMC, 103 Mathews Drive Gilbert, IA 50105

June 13, 2022

The regular meeting of the Gilbert Community School Board of Directors was called to order by Vice President Jeff Mosiman at 6:01 p.m. and the following members answering roll call:  Josh Bennett, and Alex Janorschke  (Via Zoom, due to out of town for work).  Absent:  Tyler Holck and Andrew Ricklefs

Administration Present:  Dr. Christine Trujillo, Supt, Carrie Clark, Director of Teaching, Learning and Leadership, Mike Danilson, MS Principal (Via Zoom) and Vic Vanderpool, Director of HR & Special Projects.

Staff Present:  Jason Holtan

Visitors Present:  Troy Banning and Brian Haessig, Story Construction (Via Zoom)

Motion by Janorschke, second by Bennett to approve the agenda.  Motion carried unanimously.

Public Forum – No Items

Announcements/Celebrations –

Mr. Vic Vanderpool introduced Troy Banning, along with his wife Kelly, daughters Brooklyn and Taylor.  Pending board approval in the consent agenda, Troy Banning will be the new Director of Community Engagement starting July 1.

Supt. Christine Trujillo informed the board of the grand opening ceremonies of the ball fields last Thursday night. 

She also informed the board of the Annual Employee Recognition held on Tuesday, May 31, 2022, thank you to Josh Bennett and Andrew Ricklefs, representing the governing board.  Two new awards were given to staff,   Byron Tinder received the Excellence in Education Award, sponsored by Ryan & Gale Gehling Realtors and Carmen Roetman received the Fareway Above and Beyond Award, sponsored by Reynolds & Sheila Cramer. 

Congratulation was extended to the seniors who graduated on Sunday, May 22, 2022.

Administrator Reports –

The Board received the Custodial, Grounds, and Food Service Reports.

Dr. Trujillo informed the board of the Leadership Retreat on at the Ames Chamber on Monday, June 6.  Dr. Trujillo, along with Troy Banning, will be attending the National School Public Relations Conference in Chicago, IL July 17-20, 2022.

Board Reports –

The Board members and administration will individually review the 2023 IASB Legislative Priorities and will inform Secretary Hopkins of their top five (5) to consider at the July regular board meeting. 

The board received and reviewed the 2022-23 Board Meeting Schedule.

Facilities Reports –

Facilities Master Planning process has been in progress with small focus group meetings and a core group meeting will be scheduled for next Wednesday.

Sam Stagg, 10FOLD, provided an email update on the Bike/Pedestrian Path Extension Project.  Only one contractor quote has been received, which is considerably higher than the cost estimate. 

Brian Haessig, Story Construction, (Via Zoom), provided an update on the athletic fields.  Weather has delayed some work, including concrete work.  He will check with Sam Stagg on the Bike/Pedestrian Path Extension project.

The board received a list of summer projects for the maintenance, technology and grounds departments.

New Business –

Motion by Bennett, second by Janorschke to approve the 2022-23 School Fees.  Motion carried unanimously.

Motion by Bennett, second by Janorschke to approve Resolution Directing Expenditures of the School Flexibility Fund.  Ayes:  Bennett, Janorschke, and Mosiman.  Motion carried unanimously.

Motion by Bennett, to approve the 2021-22 Year End Career and Tech Ed Advisory Council Report, second by Janorschke.  Motion carried unanimously.

The board reviewed board policies 505.8 – Parent and Family Engagement, 505.8E2 – Elementary Teacher-Student-Parent Compact, 505.8R1 – Parent and Family Engagement Building Level Regulation (Title I Requirement).

Secretary Hopkins reviewed the May 2022 Financial Reports. 

Motion by Janorschke, second by Bennett to approve the consent agenda:

Increase Availa Bank depository limit from $15,000,000 to $24,000,000;

Morningside University Agreement for Teacher Education Clinical Experience Placements 2022-23

School Year;

Job Description Updates/Changes;

Maintenance Supervisor to Director of Maintenance

Grounds Supervisor to Director of Grounds

Minutes of May 9, 2022 Board Meeting;

Bills and claims for May 10, 2022 – June 13, 2022;

            Financial Reports for May;

            Personnel

                        Resignations

Trent Becker, MS At-Risk Associate effective May 27, 2022

Jeremy Camerer, ES Special Ed Associate effective May 27, 2022

Everett Charlson, Volunteer MS Football Coach effective 2022-2023 School Year

Elise Davidson, .50 FTE 3-5 Music Teacher effective 2022-2023 School Year

Ashley March, MS Study hall Supervisor effective May 16, 2022

Mike Orr, 7th Grade Football Coach effective 2022-2023 School Year

Matthew Shuka, 50% HS Wrestling Coach effective 2022-2023 School Year

Lillian Smith, ES Special Ed Associate effective May 27, 2022

Support Staff Contract Assignments/Changes

                                    Troy Banning, Director of Community Engagement 260 days @ $70,000 effective

July 1, 2022

April Barden, Transfer from Cook Asst to MS Kitchen Captain $15.19/hr 7 hrs/day,

Effective 2022-2023 School Year

Christine Skinner, ES Sign Language Interpreter $30/hr 7 hrs/day, effective 2022-2023

School Year

Certified Staff Contract/Changes 2022-2023 School Year

Ashley Becker , Increase .50 FTE HS Math to .625 FTE HS Math           

Kristy Danilson, Transfer from 5th Grade to 6th Grade Social Studies

Nicole Farley, .50 FTE 3-5 Vocal Music BS+10 Step 10     

Priscilla Gammon, .50 FTE HS English MS Step 10/HS Academic SH 4 hrs/day @

$25.00/hr (DOP/Learning Loss)        

Abbie Haupert , 1.0 FTE 4th Grade Teacher @ BS Step 5   

Allison Hilleman, 1.0 FTE 3rd Grade Teacher @ BS Step 1

Brett Slight, 1.0 FTE MS PE/Health @ BS Step 4   

Erin Stephenson, Transfer from 3rd Grade to 5th Grade      

Co-Curricular Staff Assignments for the 2022-2023 School Year

                                    John Barbier, Associate Boys Basketball Coach @ $2,200 and Asst. HS Girls Cross

Country Coach @ $3,385

Everett Charlson, Associate HS Football Coach @ $2,200

Amanda DeLancey, Co-Head Dance Team Sponsor @ $752.50

Austin Emery, Head HS Bowling Coach @ $3,385

Hannah Gorman, Asst. HS Football Cheer Sponsor @ $376 and Volunteer

Competition Cheer Team

Vicki Hales, DECA Sponsor @ $2,633

Jewel Heubner , Co-Head Dance Team Sponsor @ $752.50

Stacy Johnson Head HS Volleyball Coach @ $4,890

Jennifer Maguire, Jr. Class Sponsor @ $376

Matthew Shuka, Volunteer Wrestling Coach

Troy Staudt, Asst. HS Boys Cross Country Coach @ $3,385

Jordan Sytsma Jr. Class Sponsor @ $376

Open Enrollment-Out 2022-23:

            Approved Ames CSD

Rhett Aarsen

Hwanghasom Park

Open Enrollment-In 2022-23:

            Approved from Ames CSD

Stella Smith

Aubrey Brandt

                        Approved from Roland-Story CSD

                                    Wren Mentzer

                                    Maddox Mentzer

                                    Adonia Boer

Fundraisers:

The District Fundraiser Calendar was received.

Motion carried unanimously.

Upcoming Board Meeting & Events:

            July 18 – 6:00 p.m. – Regular Board Meeting

August 8 – 6:00 p.m. – Regular Board Meeting

Motion by Bennett, second by Janorschke to adjourn the meeting.  Motion carried unanimously.  Meeting adjourned at 6:30 p.m. 

 

                                                                                                                                                                                                     

Andrew Ricklefs, Board President                                                    Gail Hopkins, Board Secretary

hopkinsg@gilbe… Mon, 06/20/2022 - 16:49